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Meeting Minutes - May 9, 2001

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OFFICIAL MINUTES

CLEARWATER RIVER WATERSHED DISTRICT

Board of Managers Meeting

Annandale Middle School

May 9, 2001

Regular meeting was called to order at 7:00p.m. by Chairperson Eckman. Manager’s Clarence Klein, Roland Froyen, Marvin Brunsell and Richard Eckman were present. Manager Tracy was absent. Others in attendance were Norm Wenck, Stan Weinberger, Merle Anderson, Kelly Bergesch, Virl Liebrenz, David and Joy Carlson, Ken Jude, Jerry Truman, Tom Bacon, Greg Koob, Pat Anderson and Julie Flaschenriem.

 

Motion #01-05-1: A motion was made by Klein and seconded by Brunsell to adopt the agenda, adding discussion about bogs. All Managers voted aye.

 

Motion #01-05-2: A motion was made by Brunsell and seconded by Klein to accept the April 11, 2001 regular meeting minutes.  All Managers voted aye.

 

Motion #01-05-3: A motion was made by Brunsell and seconded by Klein to accept the May 9, 2001 Financial Report and pay bills. All Managers voted aye.

 

Dave and Joy Carlson, owners of the former Restawhile Resort property, explained that they wish to develop a community sewer system and turn the completed system over to CRWD for operation and maintenance. Stan Weinberger, CRWD Attorney, explained that any project must be established as a CRWD project before the District can accept operation, maintenance and assessment responsibilities. This subject will be discussed further at the June meeting.

 

Kelly Bergesch left the meeting at 7:30p.m.

 

Motion #01-05-4: A motion was made by Brunsell and seconded by Froyen to order engineer’s report for Restawhile Shores sewer project. No expenses are to be incurred until the Carlson’s give their approval.   All Managers voted aye.

 

Motion #01-05-5: A motion was made by Klein and seconded by Froyen to set a date of June 13, 2001, 6:30p.m, for public hearing on the proposed Restawhile Shores sewer project. David and Joy Carlson can request that this hearing not be held any time subsequent to public notice.  All Managers voted aye.

 

David and Joy Carlson left the meeting at 7:45p.m.

 

Norm Wenck, Engineer, explained that a series of bogs has accumulated at the dam site on Grass Lake. The Grass Lake property owners have requested, in writing, that the bogs be removed. Glen Sanders, Engineer, Wenck Associates Inc, estimates that it will cost $11,500 to remove and haul the bogs from the site. The Department of Natural Resources has agreed to pay one-half of the total cost, not to exceed $6,000 their cost. Glen is contacting contractors who are willing and able to remove the bogs. Clint Olson has agreed to allow the bogs to be dumped on his property providing that the District hire his truck and operator at a rate equal to the low quote from any other contractor.

 

Jerry Truman and Tom Bacon, residents of Clearwater Lake, expressed the need to remove the bogs. However, they do not want to expend more than $6,000 from the Clearwater and Grass Lake Bog Fund.

 

Motion #01-05-6: A motion was made by Brunsell and seconded by Froyen to authorize Wenck Associates Inc. to hire the contractor with adequate equipment at the lowest cost per unit. Clint Olson’s truck and operator will also be utilized at the lowest cost rate. Total cost for the project is not to exceed $14,000 and every effort is to be made to keep the total cost at or under $12,000. All Managers voted aye.

 

Jerry Truman and Tom Bacon left the meeting at 8:15p.m.

 

Julie Flaschenriem, resident of Watkins, asked for information regarding the Board’s findings of water elevations near her property during the recent snow melt and rain event. Manager Froyen explained that he feels the culvert through Highway 55 is not large enough to prevent flooding on the north side of the highway. He also feels that our wetland treatment system is not the cause of the flooding. His remarks are on file at the District Office. Norm Wenck Engineer, displayed the high water elevations observed by Glen Sanders. The elevations recorded substantiate Manager Froyen’s observances. However, Norm explained that debris was cleared from our culvert. Norm will be talking to Meeker County about cleaning out County Ditch #20.

 

Julie Flaschenriem left the meeting at 8:35p.m.

 

Norm Wenck, Engineer, suggested that we discuss the liquidated damages on Hidden River Sanitary Sewer System at our next meeting.

 

Administrator Anderson  reported that conversations with the U.S. Fish & Wildlife Service continue regarding property in Clear Lake Wetland Treatment System East.

 

Motion #01-05-7: A motion was made by Brunsell and seconded by Klein to hold a CRWD Tour July 21, 2001, 9a.m-12:30p.m. as outlined by Norm Wenck’s memo that was reviewed at our April meeting. All Managers voted aye.

 

Norm Wenck, Engineer, explained that he will present a Power Point presentation covering all available details of the Master Sanitary Sewer Plan at the June 6 meeting to be held for local and state elected officials.

 

Manager Eckman updated the Board on the Kathy Poole manure holding facility and manure management plan. Kathy is proposing a facility that will allow a more timely manure application.

 

Manager Brunsell reported that work continues on the accounting system to be used by CRWD.

 

Motion #01-05-8: A motion was made by Froyen and seconded by Brunsell authorizing Norm Wenck, Engineer to negotiate the sale and removal of the aeration equipment currently on the Restawhile Resort area. All Managers voted aye.

 

Administrator Anderson reported that Beim Foundation is unable to fund our aquatic vegetation grant request.

 

Manager Klein will bring newspaper articles regarding Clear Lake issues to the next meeting.

 

Motion #01-05-9: A motion was made by Brunsell and seconded by Klein to authorize Board and staff to attend the Minnesota Association of Watershed Districts summer tour to be held June 28-30, 2001. All Managers voted aye.

 

Motion #01-05-10: A motion was made by Brunsell and seconded by Klein to designate Manager Froyen as our official delegate to the September 12-14, 2001 Watershed Level Training Course to be held in St. Cloud. All Managers voted aye.

 

Manager Brunsell reminded the Board and staff that the mileage rate for CRWD business is $0.345 per mile.

 

Administrator Anderson will check on the operation status of the carp trap.

 

Norm Wenck, Engineer, reviewed his comments on the preliminary plat information for Hunter’s Cove Development in Annandale. Subsequent to the city of Annandale’s final plat approval, Norm suggested that his comments be incorporated into that plan. Norm and the entire Board thank the city of Annandale for the opportunity to review this preliminary engineering plan.

 

Motion #01-05-11: A motion was made by Froyen and seconded by Klein to issue a change order for Hidden River Sanitary Sewer Project at a cost of $510. This expenditure will be for materials and installation of a box border to separate the rock from soil in the sand filter. All Managers voted aye.

 

Motion #01-05-12: A motion was made by Froyen and seconded by Brunsell to adjourn the meeting. All Managers voted aye.

 

DETAILED INFORMATION REGARDING THESE MINUTES IS AVAILABLE AT:

THE CRWD DISTRICT OFFICE 

WEBSITE: www.crwd.org

__________        ____         _________________

Chairperson, John Tracy      Secretary, Richard Eckman

 

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