OFFICIAL MINUTES
Clearwater River Watershed District
Board of Managers Meeting
October 8th, 2014 - 7:00PM
City Hall, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 7:01pm. Managers Paul DeGree, Jeff Golden, Robert Rocheleau and Robert Schiefelbein were present. Also in attendance were: Jack Gleason, Scott Henderson, Commissioner Chris Husom, New Manager Appointee Kathy Jonsrud, Cole Loewen, Bob & Lois Rowbottom, Bill Spies, Engineer Rebecca Kluckhohn, Advisor Merle Anderson, and Administrator Dennis Loewen.

Motion #14-10-1: Golden/DeGree, moved to adopt the agenda. All Managers voted aye.

Oath of Office - New Manager Appointment
Administrator Loewen administered the oath of office to Kathy Jonsrud. Manager Jonsrud was welcomed to the Board of Managers.

Election of Officers
Motion #14-10-2: DeGree/Golden, moved to take the election of officers off the table. All Managers voted aye.

Manager DeGree nominated Manager Jonsrud for the office of Treasurer, and to have all other officer positions remain the same.

Motion #14-10-3: DeGree/Rocheleau, moved to elect Manager Jonsrud to the office of Treasurer. All Managers voted aye.

Motion #14-10-4: Rocheleau/Jonsrud, moved for other officers to remain unchanged (Chair – Schiefelbein, Vice-Chair – Golden, Secretary – DeGree, Public Information & Relations – Rocheleau). All Managers voted aye.

Presentations
Bob & Lois Rowbottom and Bill Spies presented on issues they are having on School Section Lake. They asked the Board to seek input from the MN Dept. of Natural Resources (DNR) on whether the lake's ordinary high water level was accurate and whether the lake outlet could be opened.

The Board instructed staff to contact the DNR regarding these inquiries.

Bob & Lois Rowbottom and Bill Spies left the meeting at 7:25pm.

Discussion was held on procedures relating to presentations from the public in attendance.

Consent Agenda
Motion #14-10-5: Golden/DeGree, moved to adopt consent agenda. All Managers voted aye.

The Board instructed staff to communicate with Attorney Smith to see if he has any questions, comments or suggestions related to the Board's monthly agenda packets.

October 8, 2014 Financial Report
Motion #14-10-6: DeGree/Rocheleau, moved to pay bills of $306,553.55 in 38 payments, subject to audit. All Managers voted aye.

Update: Kimball Stormwater Phase II Project
Engineer Kluckhohn provided a project update. Work is substantially completed. The restoration order was completed by the required date. Factoring in work remaining, enough funds remain unallocated for alternative stormwater improvement components to be implemented in the City of Kimball.

Motion #14-10-7: Rocheleau/Jonsrud, moved to allow staff to work with board chair on implementing alternatives one and two (Implement Lot Pretreatment and Redirect, and Magnus Johnson Street, respectively) as part of the Kimball Stormwater Phase II project. All Managers voted aye.

The Board instructed staff to inform the City of Kimball the District wants to be informed on any further development/ redevelopment action in the city so that the District can offer suggestions on ways to minimize impacts to water quality due to development/ redevelopment.

The Board instructed staff to seek clarification from Attorney Smith regarding the presenting of activity updates at special meetings when those updates have not been noticed in the District's legal papers.

Update: Cedar Lake Watershed Protection & Improvement Project
Administrator Loewen provided an update on the Project. All legal easements for the Old Highway 55 component have been signed, and recording of the easements will be completed soon. The agreement with the DNR for the East Swartout component is complete. This component's permitting is underway.

Update: Targeted Watershed Demonstration Program
Engineer Kluckhohn gave an update on this grant program. The District was selected for the interview stage of the application review process. The interview will be held October 16, 2014 at 10:30am at the MN Dept. of Transportation's Aeronautic Building in St. Paul. Managers DeGree, Jonsrud, Schiefelbein, as well as Engineer Kluckhohn and Administrator Loewen, will attend the interview.

New Business - Engineer Kluckhohn
Engineer Kluckhohn presented a rough estimate figure for the removal of sediment from three different segments of the Kingston Wetland Sediment Basin.

Motion #14-10-8: DeGree/Jonsrud, moved to authorize District staff to request quotes from three contractors regarding removal of sediment from the Kingston Wetland Sediment Basin, factoring in disposal onsite vs. offsite, disposal in upland only and quotes for removal for each segment individually, as well as together. All Managers voted aye.

Engineer Kluckhohn presented on the MN Pollution Control Agency's (MPCA) Priority Project List for Clearwater Harbor and Hidden River Sewer System.

Motion #14-10-9: Golden/Jonsrud, moved to authorize Administrator Loewen as the District's representative for the MPCA's Priority Project List, and for Clearwater Harbor / Hidden River Sewer System to be submitted to said list for potential future actions as part of the system's Nitrogen Mitigation and Analysis Plan. All Managers voted aye.

Engineer Kluckhohn presented on the comment letter drafted by Rinke Noonan law firm on behalf of its clients to the US Army Corps of Engineers (USACOE) regarding the Corps new language regarding waters of the US. This letter addresses concerns the Board has previously noted regarding the USACOE, and staff recommended the Board pay the $500 fee to become a party signer on the letter.

Motion #14-10-10: DeGree/Rocheleau, moved to authorize $500 payment to Rinke Noonan for the purpose of adding the District as a party signer to their comment letter to the USACOE, and for Administrator Loewen to contact Rinke Noonan to carry this action out. All Managers voted aye.

Scott Henderson left the meeting at 9:00pm.

District Insurance Coverage Renewals
Cole Loewen presented on the District's current insurance coverages with the League of MN Cities Insurance Trust (LMCIT).

Motion #14-10-11: Jonsrud/Rocheleau, moved to renew insurance coverages with the LMCIT at levels noted. All Managers voted aye.

Review of District's Rules & Regulations
Cole Loewen presented information regarding the Board's upcoming review of the District's rules and regulations. This will be an agenda item at the Board's November regular meeting.

Office Staff Report
Administrator Loewen and Cole Loewen reviewed the remainder of the office staff report, which included: 1) MN Assoc. of Watershed District's (MAWD) 2014 call for resolutions, and 2) an update on the District accounting system upgrade.

Advisor Anderson - No-till to Spring Incentive
Advisor Anderson presented on the District's No-till to Spring Incentive.

Administrator Loewen – Other Business
Administrator Loewen presented on a recent onsite visit with Stearns County SWCD and DNR Hydrology regarding Theil Creek and the School Section Lake Outlet. Administrator Loewen will continue to work with Stearns SWCD in finding potential solutions to erosion problems in Theil Creek.

Cole Loewen informed the Board of the upcoming MAWD 2014 Annual Meeting and Trade Show.

Advisory Committee assignments are:
Cole Loewen noted there are two opens seats on the Advisory Committee, and that no-wake "flags" remains an assignment of the committee.

Items noted for the October 22, 2014 work session:

  1. Public Hearing on Delinquent Utility Accounts for District-Owned Sewer Systems

Items noted for the November 12, 2014 regular meeting:

  1. Lake Betsy Internal Load Management Feasibility Study / Gap Analysis Report
  2. Engineer Kluckhohn's presentation on "Shallow Lakes Management on a Shoestring Budget"
  3. Review of District Rules & Regulations

Managers' Reports
Manager Golden reported that Clearwater Lake Property Owners Association will be trying a new treatment chemical formula for Eurasian Watermilfoil treatment in 2015. Staff indicated this should not be an issue as long as all documentation requirements are followed.

Manager Schiefelbein reported he was contacted by the MN DNR regarding their plan to purchase The Bay Club property at Clearwater Lake in order to provide more parking for the adjacent DNR landing. The Board instructed staff to send a letter to the DNR noting the Board's primary concerns with such an action are: 1) to include aquatic invasive species inspections at the landing that can handle the increase in traffic, and 2) to ensure stormwater runoff from the property undergoes treatment before entering Clearwater Lake.

Motion #14-10-12: Rocheleau/Jonsrud, moved to adjourn at 9:46pm. All Managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org
CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

___________________________
Chairman, Bob Schiefelbein

__________________________
Secretary, Paul DeGree