OFFICIAL MINUTES
Clearwater River Watershed District
Board of Managers Meeting
November 12th, 2014 - 7:00PM
City Hall, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 7:01pm. Managers Paul DeGree, Jeff Golden, Robert Rocheleau and Robert Schiefelbein were present. Manager Jonsrud was excused absent. Also in attendance were: Jack Gleason, Bill & Shelley Langenbacher, Cole Loewen, Bob & Lois Rowbottom, Greg & Karen Wallgren, Engineer Rebecca Kluckhohn, Advisor Merle Anderson, and Administrator Dennis Loewen.

Motion #14-11-1: Golden/DeGree, moved to adopt the agenda. All Managers voted aye.

Presentations
Bob & Lois Rowbottom presented on issues they are having on School Section Lake, and asked if the Board had contacted the MN Dept. of Natural Resources (DNR) regarding their issues.

Administrator Loewen informed the Board that staff sent the DNR a letter on this matter, and the DNR has acknowledged receipt of this letter. Staff will follow up with the DNR.

Other members of the audience asked a series of questions on the water level in the Clearwater River below the Grass Lake Dam.

Bob & Lois Rowbottom left the meeting at 7:20pm.

Engineer Rebecca Kluckhohn gave a presentation on the management of shallow lakes in the CRWD.

Consent Agenda
Motion #14-11-2: Golden/DeGree, moved to adopt the consent agenda. All Managers voted aye.

November 12, 2014 Financial Report
Motion #14-11-3: DeGree/Rocheleau, moved to pay bills of $43,083.60 in 34 payments, subject to audit. All Managers voted aye.

Update: Kimball Stormwater Phase II Project
Engineer Kluckhohn provided a project update. The wear course pavement was installed, per the direction of the City of Kimball. The estimated cost of two project alternatives is $70,500, and work could commence in the next few weeks, depending on the schedule of the construction contractor.

In order to provide sufficient time for all paperwork to be completed, as well as time for patching of the wear course pavement and installation of project signage, staff recommended the Board authorize a six-month grant contract extension with the MN Board of Water & Soil Resources (BWSR).

Motion #14-11-4: Golden/Rocheleau, moved to request a six-month grant contract extension to BWSR for the Kimball Stormwater Phase II Project. All Managers voted aye.

Motion #14-11-5: Golden/Rocheleau, moved to amend the previous motion to strike out "six-month" and replace with "nine-month." All Managers voted aye.

Motion #14-11-6: DeGree/Rocheleau, moved to approve construction of alternatives #1 & #2 of the Kimball Stormwater Phase II Project. All Managers voted aye.

Update: Cedar Lake Watershed Protection & Improvement Project
Administrator Loewen provided an update on the Project. Permitting for the Old Highway 55 component is complete. Project manuals are expected to be presented to the Board at its December meeting.

Discussion was held on replacing the Swartout Inlet Fish Barrier, which is located in the East Swartout component's work area. The Board instructed staff to draft alternatives for replacement of the Swartout Inlet Fish Barrier.

Update: Kingston Wetland Restoration Project
Engineer Kluckhohn provided a project update. The DNR has asked to work with the District to establish monument survey points in the project area to assess the long-term stability of the re-meandered channel.

Motion #14-11-7: Rocheleau/DeGree, moved to work with the DNR in the establishment of monument survey points in the Kingston Wetland Project area. All Managers voted aye.

Submission of Lake Betsy Internal Load Management Feasibility / Gap Analysis Report
Engineer Kluckhohn submitted the Lake Betsy Feasibility Study Report.

Motion #14-11-8: DeGree/Golden, moved to receive the Lake Betsy Feasibility Study Report. All Managers voted aye.

Review of District's Rules & Regulations
Cole Loewen presented a reformatted version of the District's Rules and Regulations, which combined the amendments to the rules into the main body of the rules. The Board directed staff to develop a request for proposal to submit to Smith Partners for providing: 1) a preliminary review of the District's current rules (including an opinion on items missing that could be added to the District's rules), 2) attendance at a Board meeting/workshop to discuss the rules, 3) a recommendation of what revisions should be made to the District's rules, and 4) a final review of the revised rules (revision to be completed by District staff).

New Business
Targeted Watershed Demonstration Program Update
Engineer Kluckhohn updated the Board on the recent interview with the Targeted Watershed Demonstration Program committee.

Replacement of Pump at Clearwater Harbor Lift Station #3
Administrator Loewen presented on the replacement of a failed pump at lift station #3. Cost of the replacement will likely be largely covered by District insurance. Staff was instructed to ask Tri-State Pump to have an extra pump on hand for Clearwater Harbor / Hidden River.

Engineer Kluckhohn gave a brief update on work completed so far based on the Nitrogen Mitigation & Analysis Plan for Clearwater Harbor / Hidden River Sewer Systems. More information will be presented at the December meeting.

Addition of "Open Forum" to Board's regular meeting agenda
Cole Loewen gave a brief overview of the District's Bylaws regarding the regular meeting agenda. After discussion, the Board took no action.

MN Association of Watershed District's (MAWD) Annual Meeting: Delegates
Cole Loewen presented on the call for delegates to MAWD's annual meeting, and the proposed resolutions to be heard at the meeting by the member watershed districts.

Motion #14-11-9: DeGree/Rocheleau, moved to appoint Managers Jonsrud and Schiefelbein as delegates to the 2014 MAWD Annual Meeting, with Manager Golden as the alternative delegate. All Managers voted aye.

Motion #14-11-10: DeGree/Rocheleau, moved to instruct delegates to vote in the affirmative for resolutions #2 and #3 at the MAWD Annual Meeting, and to use their discretion with the remaining resolutions. All Managers voted aye.

Award of Watershed Pollution Load Monitoring Network (WPLMN) grant to Sherburne SWCD, subcontracting with CRWD
Cole Loewen reviewed the award of a WPLMN grant to Sherburne SWCD, which will likely submit a subcontract request to the CRWD to service one of three monitoring stations.

Motion #14-11-11: Rocheleau/DeGree, moved to have Smith Partners review the subcontract between the CRWD and Sherburne SWCD once received. All Managers voted aye.

Office Staff Report
Administrator Loewen and Cole Loewen reviewed the remainder of the office staff report, which included: 1)a revision to the District's Incentive Program Enrollment Form, 2)an update on the District accounting system upgrade, 3)the renewal of the District's workers' compensation and accident volunteer coverage with the League of MN Cities 4)a request to add Cole Loewen to the District's financial accounts for information purposes only, and 5)a request from the Lake Augusta Association to provide criteria for bog removal under the Lake Augusta Bog Control Project.

Motion #14-11-12: Golden/Rocheleau, moved to have Smith Partners review the revision to the District's Incentive Program Enrollment Form. All Managers voted aye.

Motion #14-11-13: DeGree/Golden, moved to renew the District's Workers' Compensation and Accident Volunteer coverages with the League of MN Cities at the same level as last year. All Managers voted aye.

Motion #14-11-14: DeGree/Rocheleau, moved to add Cole Loewen to the financial accounts at the District's depositories, for information purposes. All Managers voted aye.

The Board instructed staff to develop a list of criteria for bog removal under the Lake Augusta Bog Control Project.

Advisor Anderson - Lakescaping and Rain Gardens
Advisor Anderson presented on the District's Lakescaping and Rain Garden Incentive Programs.

Bill & Shelley Langenbacher and Greg & Karen Wallgren left the meeting at 9:33pm.

Administrator Loewen – Other Business
Administrator Loewen presented on a proposed feedlot change in Wright County near Henshaw Lake. The Board did not take any action, noting that the Wright County feedlot officer was involved with this issue, and the county was taking steps to ensure the feedlot did not pose any threat to water quality.

Cole Loewen informed the Board work will begin soon on the 2014 Water Quality Monitoring and TMDL Implementation Status Report.

Advisory Committee assignments are:
No-wake "flags" remains an assignment of the committee.

Items noted for the December 10, 2014 regular meeting are:

  1. Update on School Section Lake water level issue
  2. Funding of remaining local match for Kimball Stormwater Phase II Project
  3. Project Manuals for Cedar Lake Watershed Protection & Improvement Project
  4. Alternatives for Swartout Inlet Fish Barrier
  5. Update on implementation of Nitrogen Mitigation and Analysis Plan for Clearwater Harbor / Hidden River Sewer Systems
  6. Review of District Rules & Regulations
  7. District accounting system upgrade
  8. Criteria for bog removal under the Lake Augusta Bog Control Project

Managers' Reports
None.

Motion #14-11-15: Golden/DeGree, moved to adjourn at 9:44pm. All Managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org
CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

___________________________
Chairman, Bob Schiefelbein

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Secretary, Paul DeGree