OFFICIAL MINUTES
Clearwater River Watershed District
Board of Managers Meeting
December 10th, 2014 - 7:00PM
City Hall, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 7:01pm. Managers Paul DeGree, Jeff Golden, Kathy Jonsrud, Robert Rocheleau and Robert Schiefelbein were present. Also in attendance were: Jack Gleason, Orv Jonsrud, Cole Loewen, Engineer Rebecca Kluckhohn, Advisor Merle Anderson, and Administrator Dennis Loewen.

Administrator Loewen noted item 7.4 on the agenda will be covered under Manager Jonsrud's presentation.

Motion #14-12-1: Golden/Rocheleau, moved to adopt the agenda, with item 7.4 (Targeted Fertilizer received the MAWD Project of the Year Award) removed. All Managers voted aye.

Presentations
Manager Jonsrud gave a presentation on the 2014 MN Association of Watershed Districts' (MAWD) Annual Conference. Manager Jonsrud noted the District was awarded MAWDs' 2014 Program of the Year for its Targeted Fertilizer Application Reduction Project.

Commissioner Chris Husom entered the meeting at 7:05pm.

Consent Agenda
Motion #14-12-2: Golden/DeGree, moved to adopt the consent agenda. All Managers voted aye.

December 10, 2014 Financial Report
Motion #14-12-3: Jonsrud/DeGree, moved to pay bills of $41,587.90 in 27 payments, subject to audit. All Managers voted aye.

OLD BUSINESS
Update: School Section Lake water level issues
Administrator Loewen gave an update on correspondence between the District and the MN Dept. of Natural Resources (DNR) regarding water levels on School Section Lake.

Based on the comments received from the DNR, and current conditions, the Board instructed staff to keep the outlet valve closed until spring 2015, and to work with the DNR on valve opening at that time.

Update: Kimball Stormwater Phase II Project
Engineer Kluckhohn and Administrator Loewen provided a project update. The construction contractor is finished for the year. Remaining project tasks will be completed next year.

Update: Local match funding for Kimball Stormwater Phase II Project
Cole Loewen gave a presentation on the planned transfers from the Clearwater River Chain of Lakes Operation & Maintenance (O&M) Fund to the Kimball Stormwater Phase II Project Fund.

Motion #14-12-4: Rocheleau/Jonsrud, moved to transfer $50,556 from the Clearwater River Chain of Lakes O&M Fund to the Kimball Stormwater Phase II Fund. All Managers voted aye.

Project Manuals: Cedar Lake Watershed Protection & Improvement Project
Engineer Kluckhohn reviewed the drafted project manuals for the Cedar Lake Watershed Protection & Improvement (CLWP&I) Project.

Motion #14-12-5: Rocheleau/Jonsrud, resolved that:

  1. The project manuals for the CLWP&I Project are hereby received, accepted, and confirmed by the Board of Managers of the Clearwater River Watershed District.
  2. Bidding of the CLWP&I Project is hereby ordered to commence forthwith.
  3. The District Engineer and District Administrator for the Clearwater River Watershed District are hereby authorized and directed to proceed with all necessary actions such that bidding commences on the CLWP&I Project.
  4. The Chair and Secretary of the Clearwater River Watershed District are hereby authorized and directed to take all steps and execute all documents necessary to carry out this resolution in accordance with Minnesota Statutes Chapter 103D.
  5. All Managers voted aye. Complete Extract of Minutes is on file in the District office.
Alternative for Swartout Inlet Fish Barrier
Engineer Kluckhohn reviewed preliminary steps to incorporate a fish barrier in the main channel weir of the CLWP&I Project.

Review of District's Rules & Regulations
Cole Loewen presented the proposed scope of services from Smith Partners regarding District Rules & Regulations revision.

Motion #14-12-6: Jonsrud/Rocheleau, moved to approve the Smith Partners' proposal of services for review and revision of the District's Rules & Regulations, and for a review of the scope to be undertaken if 20 hours of attorney time is expended on this item.

After discussion and mutual agreement, Motion #14-12-6 was amended by Jonsrud/Rocheleau, to read as follows: moved to approve items #1 & #2 of the scope with Smith Partners for review and revision of the District's Rules & Regulations, and for the Board to hold a special meeting on February 17, 2014 on this item. All Managers voted aye.

Draft criteria for bog removal under the Lake Augusta Bog Control Project
Cole Loewen reviewed a proposed policy to address the criteria and procedures for bog removal actions undertaken by the District.

Motion #14-12-7: DeGree/Jonsrud, moved to adopt policy #2014-2, "Criteria and Procedure for Problematic Bog Removal by the CRWD." All Managers voted aye.

NEW BUSINESS
Update: Implementation of Clearwater Harbor / Hidden River Nitrogen Mitigation and Analysis Plan
Engineer Kluckhohn provided an update on this item. This will be on the January meeting agenda.

Kingston Wetland Restoration Project: Sediment Removal
Administrator Loewen provided an update on the removal of sediment from the Kingston Wetland sediment basin. Discussion was held on the current litigation issues with one group of property owners in the work area.

Motion #14-12-8: DeGree/no second, moved to remove the sediment from the Kingston Wetland Sediment Basin. Motion died for lack of second.

Rather than take formal action, the Board provided the following direction: the removal of accumulated sediment from the Kingston Wetland sediment basin will start January 27, and affected property owners will have the opportunity to accept or waive the to-be-removed spoils up till that date. The affected property owners are to receive notice of this direction as soon as possible. Staff is to move forward with gathering quotes from contractors on this removal of sediments. Removal of sediment from said basin will be authorized by the Board of Managers upon receipt of a reasonable and responsible quote.

District accounting system upgrade
Cole Loewen provided a revised proposal from Banyon Data Systems regarding upgrading the District's accounting system.

Motion #14-12-9: Rocheleau/DeGree, moved to accept the proposal with Banyon Data Systems, for the proposal to be paid for with 2015 special projects funds, and instructed staff to move forward with the accounting system upgrade. All Managers voted aye.

CRWD Social Media Policy
Cole Loewen provided an update on the District's social media activities. The Board instructed staff to draft a social media policy.

Office Staff Report
Administrator Loewen and Cole Loewen reviewed the remainder of the office staff report, which included: 1) a revision to the District's Incentive Program Enrollment Form, 2) an preliminary request from the City of Annandale to assist with water quality monitoring as part of the city's planned stormwater improvements, 3) proposed appointment to District's Advisory Committee, 4) upcoming strategic planning workshop, and 5) staff attendance at the upcoming Aquatic Invaders Summit.

Motion #14-12-10: Golden/Jonsrud, moved to approve the revisions to the District's Incentive Program Enrollment Form. All Managers voted aye.

Motion #14-12-11: Jonsrud/Rocheleau, moved to appoint Jason Buboltz to the District Advisory Committee to serve out the remainder of a one-year term. All Managers voted aye.

Motion #14-12-12: DeGree/Golden, moved to hold the strategic planning workshop on March 25, 2014 at 6:00pm at City Hall, Kimball, MN. All Managers voted aye.

Motion #14-12-13: Jonsrud/DeGree, moved to approve attendance at the upcoming Aquatic Invaders Summit for Cole Loewen, Dennis Loewen, and Manager Golden. All Managers voted aye.

Administrator Loewen – Other Business
Cole Loewen informed the Board that: 1) the District's insurance has confirmed payment will be remitted for the replacement of the failed pump at Clearwater Harbor Sewer System, and 2) a press release on the recent MAWD Award will be released the next couple of days.

Advisory Committee assignments are:
No-wake "flags" remains an assignment of the committee.

Items noted for the December 10, 2014 regular meeting are:

  1. Update on Cedar Lake Watershed Protection & Improvement Project
  2. Update on implementation of Nitrogen Mitigation and Analysis Plan for Clearwater Harbor / Hidden River Sewer Systems
  3. Review of District Rules & Regulations
  4. District accounting system upgrade

Managers' Reports
Manager Rocheleau sought further clarification on the District's No-till to Spring Incentive.

Motion #14-12-14: Golden/Rocheleau, moved to adjourn at 9:32pm. All Managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org
CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

___________________________
Chairman, Bob Schiefelbein

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Secretary, Paul DeGree