Clearwater River Watershed District
Board of Managers Meeting
June 11th, 2014 - 7:00PM
Annandale Middle School, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 7:02pm.  Managers Paul DeGree, Jeff Golden, Robert Rocheleau, Robert Schiefelbein, and Mary Ellen Wells were present.  In attendance were Jeff Burkhardt, Donn Driver, Jeff Hagg, Jerry Risberg, Dorothy Welch, Cole Loewen, Engineer Rebecca Kluckhohn, Advisor Merle Anderson and Administrator Dennis Loewen.

Motion #14-6-1: DeGree/Wells, moved to adopt the agenda. All Managers voted aye.

Auditor Jeff Burkhardt distributed and reviewed the 2013 CRWD Annual Audit Report. This report is on file in the CRWD office. Auditor Burkhardt also suggested the Board consider upgrading the District's accounting system. Board directed staff to work with Treasurer Wells on gathering information on upgrading the District's accounting system.

Motion #14-6-2: Wells/DeGree, moved to accept the 2013 CRWD Audit Report prepared by Burkhardt and Burkhardt, and to indicate an understanding of its contents. All Managers voted aye.

Jeff Burkhardt left the meeting at 7:35pm.

Consent Agenda
Motion #14-6-3: Wells/DeGree, moved to adopt the consent agenda. All Managers voted aye.

Ken Seemann entered the meeting at 7:36pm

Discussion was held on the Highway 55 Fish Trap. Board directed staff to prepare options for future operation of rough fish removal in this area of the District, and to present said options to the Board at their August Regular Meeting.

Ken Seemann and Donn Driver left the meeting at 8:10pm.

June 11, 2014 Financial Report
Motion #14-6-4: DeGree/Rocheleau, moved to pay bills of $93,424.83 in 28 payments, subject to audit, and for the payment to Lake Restoration, Inc. for Clearwater Lake Milfoil Treatment chemicals to be held until further information is provided by the Clearwater Lake Property Owners Association on this year's milfoil treatment. All Managers voted aye.

Motion #14-6-5: Golden/Rocheleau, moved to cash the Certificate of Deposit (CD) coming due June 20, 2014, to deposit the amount in the District's checking account, and to purchase a $50,000 one-year CD. All Managers voted aye.

Proposed Scope of Work for Nitrogen Mitigation and Analysis Plan, Clearwater Harbor and Hidden River Sewer Systems
Engineer Kluckhohn reviewed a technical memo on the proposed scope of work for the creation of a Nitrogen Mitigation and Analysis Plan as required by the sewer system operating permit from the MN Pollution Control Agency.

Motion #14-6-6: DeGree/Rocheleau, moved to proceed with the creation of a Nitrogen Mitigation and Analysis Plan as indicated on the submitted scope of work from Wenck Associates, and for said plan to be available for Board review by the August regular meeting. All Managers voted aye.

Jeff Hagg and Jerry Risberg left the meeting at 8:44pm.

New manager election to office
Administrator Loewen presented on the open office position of Public Relations & Information.

Motion #14-6-7: Wells/DeGree, moved to elect Manager Rocheleau to the office of Public Relations & Information. All Managers voted aye.

Environmental Initiative Award: Targeted Fertilizer Project
Engineer Kluckhohn reviewed the award the District recently received from Environmental Initiative for the Targeted Fertilizer Application Reduction Project. These awards honor and celebrate collaborative environmental projects across the state; winning is a high honor. Press releases on receiving this honor have been sent to local papers and partners.

Update: Kimball Stormwater Phase II Project
Engineer Kluckhohn and Cole Loewen provided an update on the Project. Most work has been completed on the treatment areas along Hazel Avenue, and work will soon begin on vegetation management in Willow Creek Park treatment areas.

Update: Cedar Lake Watershed Protection & Improvement Project
Engineer Kluckhohn and Cole Loewen provided an update on the Project. Legal easements will go out to property owners soon for the Old Highway 55 component; agreement has been drafted between the CRWD and the DNR for the East Swartout component.

Motion #14-6-8: Wells/DeGree, moved to authorize the Board chair to sign the agreement with the DNR for the East Swartout component of the Cedar Lake Watershed Protection & Improvement Project, unless there are substantive changes made to the agreement after review by the DNR. All Managers voted aye.

Under new business, Engineer Kluckhohn presented on actions being undertaken by other groups in seeking more reasonableness from the US Army Corps of Engineers (USACE) in permitting projects. Board instructed staff to work with these groups as much as possible on this issue.

Engineer Kluckhohn informed the Board the grant application submitted to the Legislative-Citizen Commission on Minnesota Resources (LCCMR) was not selected. Advisor Anderson will speak with staff at LCCMR to learn more.

Engineer Kluckhohn informed the Board Section 319 grant funding is now available. After discussion, Board directed staff to work on preparing a small grant to pilot tile intake improvements for water quality purposes.

Draft 2013 CRWD Annual Report
Cole Loewen informed the Board the draft 2013 CRWD Annual Report is almost complete, and is being presented now to allow time for review. Board will make final decision on adopting the report at their July regular meeting.

Draft 2014 CRWD Project Inspection Report
Cole Loewen reviewed the 2014 Project Inspection Report.

Motion #14-6-9: Golden/DeGree, moved to accept the 2014 Project Inspection Report, and for all actions indicated as recommended in said report to be undertaken as resources allow. All Managers voted aye.

Office Staff Report
Cole Loewen reviewed the remainder of the office staff report, which included an update on the recording process for amendments #2 and #3 of the District's Rules and Regulations. Attorney Louis Smith provided an alternative to have this documents recorded without the need for another public hearing.

Advisor Anderson presented an idea for the CRWD to hold a celebratory event once Kimball Stormwater Phase II is completed. Board indicated for staff to work on developing this idea further.

The Board will not hold a June Work Session.

Advisory Committee assignments are:

  1. No-wake "flag" notices

Items noted for the July 9, 2014 regular meeting:

  1. Sen. Scott Newman
  2. 2014 CRWD Annual Report
  3. Preliminary 2015 CRWD Budget Worksheet

Manager Golden suggested the Board consider drafting an informal policy regarding mid-term manager resignations, as well as when terms are coming due. Suggestions are for managers to provide 60 days' notice when they plan to resign mid-term, or when they plan to not seek reappointment at the end of term. Board indicated for staff to draft such a policy.

Motion #14-6-10: DeGree/Golden, moved to adjourn at 9:49pm. All Managers voted aye.


Chairman, Bob Schiefelbein

Secretary, Paul DeGree