OFFICIAL MINUTES
Clearwater River Watershed District
Board of Managers Meeting
July 9th, 2014 - 7:00PM
Annandale Middle School, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 7:01pm. Managers Paul DeGree, Jeff Golden, Robert Rocheleau, Robert Schiefelbein, and Mary Ellen Wells were present. In attendance were Jack Gleason, Ron Graham, Roger Halford, Kathy Jonsrud, Joel Von Ende, Cole Loewen, Engineer Rebecca Kluckhohn, Advisor Merle Anderson and Administrator Dennis Loewen.

Motion #14-7-1: Golden/DeGree, moved to adopt the agenda, with the additions of 7.8 – changes to bylaws regarding manager resignations, 7.9 Watershed Pollution Load Monitoring Network, and 7.10 – regular meeting location, all under new business. All Managers voted aye.

Presentations were laid over until later in the meeting.

Consent Agenda
Motion #14-7-2: Wells/Golden, moved to adopt consent agenda. All Managers voted aye.

July 9, 2014 Financial Report
Motion #14-7-3: Wells/Golden, moved to pay bills of $121,904.32 in 30 payments, subject to audit. All Managers voted aye.

Motion #14-7-4: DeGree/Golden, moved to cash the Certificates of Deposit (CD) coming due July 10 and 15, 2014, and to deposit the amount in the applicable District accounts. All Managers voted aye.

Senator Scott Newman entered the meeting at 7:10pm.

Presentations
The Board and Senator Newman held a conversation on: 1) cooperation between local, state, and federal agencies to improve water resource projects, 2) counting funds expended to develop a competitive grant application as local match if said grant is awarded, 3) management of groundwater in the state and 4) how the District can be a resource to legislators as they serve. Senator Newman listed steps he would undertake to address these ideas and concerns and thanked the Board for bringing them to his attention, as well as being a resource.

Senator Scott Newman left at 7:49pm.

Section 319 grant application – tile intake improvements
Engineer Kluckhohn reviewed the grant application for section 319 funding to install up to 120 alternative tile intakes in priority areas within the District. Total cost for this project is $88,000, with 51% of that cost being borne by the grant, and the remainder from local funding.

Motion #14-7-5: Wells/Golden, moved to submit a grant application to the MPCA for section 319 funding to install alternative tile intakes in priority areas of the District. All Managers voted aye.

Update: Kimball Stormwater Phase II Project
Engineer Kluckhohn provided an update on the Project. Some additional work on the adjacent Hendricks Sand and Gravel Property will be developed in order to keep sediment from the work lot from entering the channel from the Hendricks East basin going forward. Work on the storm sewer extension and corresponding road work will be postponed until after Kimball Days due to weather delays. This does not jeopardize the final completion date of the project.

Update: Cedar Lake Watershed Protection & Improvement Project
Administrator Loewen provided an update on the Project. Signed legal easements are coming in from the common interest holders for the Old Highway 55 component; the joint powers agreement with the DNR for the East Swartout component is going through internal review at the DNR.

Under new business, Engineer Kluckhohn presented future plans to enroll the remaining acres in the Targeted Fertilizer Project as part of the education and outreach portion of the grant.

Kathy Jonsrud left at 8:17pm.

Manager Compensation
Administrator Loewen presented on the MN Statute 103D.315, which covers manager compensation. Currently, manager compensation is $60 per diem, with $45 per non-board meeting, and $16 per hour.

Motion #14-7-6: DeGree/Rocheleau, moved to increase manager compensation to $75 per diem for all meetings and duties undertaken for the CRWD, in order to match compensation listed in statute, as well as the rate other local governments compensate their governing boards. All Managers voted aye.

Draft 2013 CRWD Annual Report
Motion #14-7-7: Wells/DeGree, moved to approve the 2013 CRWD Annual Report, to publish the report on the District's website and to submit the report to the MN Board of Water and Soil Resources and to the MN Dept. of Natural Resources. All Managers voted aye.

Preliminary 2015 CRWD Budget Worksheet
Administrator Loewen presented the preliminary proposed 2015 CRWD Budget to the Board. Staff recommended the Board hold a work session on July 23 at City Hall in Kimball, MN in order to review the proposed budget, and to set the public hearing date on the proposed budget.

Motion #14-7-8: Golden/Wells, moved to hold a work session on July 23, 2014 at 7:00pm at City Hall in Kimball, MN in order to consider the proposed 2015 budget, and to set the public hearing date on said proposed budget. All Managers voted aye.

Office Staff Report
Administrator Loewen introduced Ron Graham, representative from the Clear Lake Property Owners Association (CLPO). Mr. Graham presented on a floating bog that threatened to block the outlet of Clear Lake. Blocking of the outlet has the potential to cause erosion and flooding along the lakeshore. The CLPO asked the CRWD to cover the cost of removing the bog, which was staked to keep it from entering the outlet. The CLPO received an estimated cost of $500 to remove the bog.

Staff presented on the history of bog removal in the District. Further discussion was held.

Motion #14-7-9: Wells/Rocheleau, moved to pay the cost of removal of a bog that threatened to block the outlet of Clear Lake, up to $500.00, based on proper documentation being submitted to the District, and with the understanding that this action does not set a precedent for the District to cover future bog removal actions from anywhere in the District. Managers Golden, Rocheleau, Schiefelbein, and Wells voted aye, DeGree voted nay. Motion carried.

It was further noted that if increased frequency and or cost of bog removal occurs, or if bogs are being removed by individuals to the outlet of Clear Lake, it is likely a special assessment would be levied for bog control on Clear Lake, as has been done for other District lakes.

Jack Gleason, Roger Halford, and Joel Von Ende left at 9:12pm.

The remainder of the office staff report was reviewed, which included: 1) a request from NTP Wireless on the potential to place a Verizon Wireless communications facility on land owned by the CRWD, and 2) needed improvements to lake access points in order to continue water quality monitoring. The Board took no action on the NTP Wireless request due to a lack of information from NTP Wireless. Staff will work with private landowners to improve lake access for water quality monitoring purposes.

Advisor Anderson presented on comments received during the tour of the District with new CRWD Attorney Louis Smith. Advisor Anderson reminded those in attendance that tours can be provided upon request, and as time allows.

Advisor Anderson encouraged all residents of the District to implement natural shorelines instead of hardscapes (riprap, retaining walls, etc.) whenever possible, as natural shorelines help to protect water bodies from degradation and provide valuable habitat for a multitude of creatures. He also reminds residents there is funding available to implement natural shorelines on private property.

Item 7.8: Cole Loewen presented on a proposed change to CRWD Bylaws so as to indicate preference for a manager to give 60 days' notice in advance of resigning from or not seeking reappointment to the CRWD Board of Managers. The Board will cover this item at the August regular meeting.

Item 7.9: Cole Loewen presented on the Watershed Pollutant Load Monitoring Network.

Item 7.10: The Board discussed the need to have a new meeting space for regular meetings of the CRWD Board of Managers due to increased audience size.

Motion #14-7-10: DeGree/Golden, moved to change the regular meeting location of the CRWD Board of Managers from the Annandale Middle School to City Hall in Annandale, MN, contingent upon fulfilling all statutory requirements for such a change. All Managers voted aye.

Advisory Committee assignments are:

  1. No-wake "flag" notices

Items noted for the July 23, 2014 work session are:

  1. Proposed 2015 CRWD Budget

Items noted for the August 13, 2014 regular meeting:

  1. Draft Nitrogen Mitigation and Analysis Plan, Clearwater Harbor and Hidden River
  2. Options for future operation of Highway 55 Fish Trap
  3. Proposed change to CRWD Bylaws regarding manager resignations

Motion #14-7-11: DeGree/Golden, moved to adjourn at 9:29pm. All Managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org
CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

___________________________
Chairman, Bob Schiefelbein

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Secretary, Paul DeGree