OFFICIAL MINUTES
Clearwater River Watershed District
Board of Managers Meeting
August 13th, 2014 - 7:00PM
City Hall, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 7:01pm. Managers Paul DeGree, Jeff Golden, Robert Rocheleau, Robert Schiefelbein, and Mary Ellen Wells were present. Also in attendance were Nicholle Corey, Roger Halford, Darren Juilfs, Rita Strouth, Lois LeMere, Nancy Nicoloff, Sue & Gary Olsen, Deb & Gary Kuechle, Lori Waataja, Barry Seguin, Kathy Jonsrud, Bill Donovan, Jerry Risberg, Jeff Hagg, Jeremy Sivula, Barb Hilson, Tom Hilson, Brandon Larkin, Wayne Nicoloff, Rod & Betty Dirkx, Pam Risberg, James Vossen, Cole Loewen, Engineer Peter Miller, Engineer Norm Wenck, Advisor Merle Anderson, and Administrator Dennis Loewen.

Motion #14-8-1: Golden/Rocheleau, moved to adopt the agenda. All Managers voted aye.

Presentations
Engineer Peter Miller gave a presentation on the draft Nitrogen Mitigation and Analysis Plan (NMAP) for Clearwater Harbor and Hidden River Sewer Systems. Discussion was held amongst those in attendance.

Rita Strouth and Lois LeMere left at 8:10pm.

Motion #14-8-2: Wells/DeGree, moved to adopt alternative #1 of the draft NMAP as the final NMAP for the Clearwater Harbor and Hidden River Sewer Systems, to submit the same to the MN Pollution Control Agency (MPCA), and to adopt the NMAP's implementation schedule as follows: 1) Operational Modifications to Drain Field, Fall 2014; 2) Gradient Control / Phytoremediation, Spring 2016. All Managers voted aye.

Engineer Peter Miller, Nicholle Corey, Deb & Gary Kuechle, Lori Waataja, Barry Seguin, Bill Donovan, Jerry Risberg, Jeff Hagg, Jeremy Sivula, Barb Hilson, Tom Hilson, Brandon Larkin, Rod & Betty Dirkx and Pam Risberg left at 8:37.

Administrator Loewen reviewed the current situation with the Highway 55 fish trap, as well as several options for future operation of the trap. Discussion was held amongst those in attendance. Staff was instructed to contact the easement holder for the fish trap to gauge interest in extending the easement, which expires in 2017. The Board asked for the Chain of Lakes Association to discuss this matter and to return to the Board with suggestions in the spring of 2015.

Darren Juilfs, Nancy Nicoloff, Sue & Gary Olsen, Wayne Nicoloff, and James Vossen left at 9:02pm.

Consent Agenda
Motion #14-8-3: Golden/DeGree, moved to adopt consent agenda. All Managers voted aye.

Cole Loewen presented an appeal from Springdale Resortominium on the increase in their Clearwater River Chain of Lakes Operation & Maintenance (O&M) Special Assessment for last year. The association's special assessment was raised from 2 units of benefit to 10.25 based on review of District records, and the association paid $1,616.72. Upon further review of District documentation, documentation from Wright County and the resort association, staff recommended the Board return this association's units of benefit to two, and to refund the association the difference in assessment amount, which equals $1,301.26.

Motion #14-8-4: Wells/Rocheleau, moved to assign two units of benefit to Springdale Resortominium for the Clearwater River Chain of Lakes O&M Assessment, and to refund the association $1,301.26. All Managers voted aye.

Roger Halford left the meeting at 9:10pm.

August 13, 2014 Financial Report
Motion #14-8-5: Wells/Rocheleau, moved to pay bills of $111,841.78 in 48 payments, subject to audit. All Managers voted aye.

Update: Kimball Stormwater Phase II Project
Administrator Loewen and Engineer Wenck provided a project update. Engineer Wenck reviewed three different changes to the project: 1) work to keep sediment from Hendricks Sand & Gravel out of the channel from the Hendricks East Treatment Basin, 2) work to remove the proposed rain gardens and replace them with a SAFL Baffle Manhole Structure to capture sediment runoff before entering Willow Creek Park, and 3) issues with pipe jacking the storm sewer extension under Highway 15.

Motion #14-8-6: Wells/Rocheleau, moved to approve all three changes to Kimball Stormwater Phase II, pending formal change orders to be presented to the Board for final approval at the September regular meeting. All Managers voted aye.

Update: Cedar Lake Watershed Protection & Improvement Project
Administrator Loewen provided an update on the Project. Signed legal easements are coming in from the common interest holders for the Old Highway 55 component; the joint powers agreement with the DNR for the East Swartout component is going through internal review at the DNR.

Under new business, Engineer Wenck reminded the Board of the City of Annandale's upcoming street improvement project, which includes stormwater improvements. Engineer Wenck encouraged staff to be involved early in the design phase of this project to maximize opportunities to work with the city in the stormwater portion of the improvement project.

Award of Section 319 Grant for Alternative Tile Intakes
Cole Loewen informed the Board of the success with securing section 319 funding to install up to 120 alternative tile intakes in priority areas within the District. The grant total is $45,000. Advisor Anderson reminded the Board of some of the particular nuances of this project. This will be a topic of discussion for the September regular meeting.

Wright County Road 75 Erosion Issue, City of Clearwater
Administrator Loewen presented a request from Wright County and the City of Clearwater for financial assistance with correcting a large erosion issue along CO RD 75 in the City of Clearwater. Approximately 15 acres drains to this location, and currently a large amount of sediment is eroding into the Clearwater River.

Motion #14-8-7: Golden/DeGree, moved to contribute up to $5,840 for the purchase of the culvert extension component of the Wright County Road 75 Erosion Control Project. All Managers voted aye.

Changes to CRWD Bylaws regarding manager resignations
Motion #14-8-8: Golden/DeGree, moved to adopt revised District Bylaws (section III, item E), and to publish said readopted Bylaws to the District website. All Managers voted aye.

Office Staff Report
Cole Loewen presented on work completed to date on the proposed updating of the District's Accounting System.

Advisory Committee assignments are:

  1. No-wake "flag" notices

There will not be an August work session.

Items noted for the September 10, 2014 regular meeting:

  1. Public Hearing on Proposed CRWD 2015 Budget
  2. Kimball Stormwater Phase II Change Orders
  3. Kimball Stormwater Phase II Celebratory Event
  4. Discussion on Alternative Tile Intake
  5. Targeted Fertilizer Project Event

Motion #14-8-9: DeGree/Wells, moved to adjourn at 10:05pm. All Managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org
CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

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Chairman, Bob Schiefelbein

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Secretary, Paul DeGree