OFFICIAL MINUTES
Clearwater River Watershed District
Board of Managers Meeting
September 10th, 2014 - 7:00PM
City Hall, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 7:04pm. Managers Paul DeGree, Jeff Golden, Robert Rocheleau, Robert Schiefelbein, and Mary Ellen Wells were present. Also in attendance were: Kathy Jonsrud, Commissioner Chris Husom, Cole Loewen, Engineer Rebecca Kluckhohn, Advisor Merle Anderson and Administrator Dennis Loewen.

Motion #14-9-1: Golden/DeGree, moved to adopt the agenda. All Managers voted aye.

Election of Officers
Motion #14-9-2: DeGree/Wells, moved to table the election of officers until after the appointment of the new Manager from Wright County. All Managers voted aye.

Public Hearing: Proposed 2015 Budget
Chair Schiefelbein opened the public hearing on the proposed 2015 budget at 7:06pm. Cole Loewen fielded questions from the audience.

Motion #14-9-3: Golden/DeGree, moved to close the public hearing on the proposed 2015 CRWD budget at 7:11pm. All Managers voted aye.

Motion #14-9-4: Wells/Golden, moved to adopt the proposed 2015 District Budget as presented, and for corresponding levy, special assessments, and sewer rate structures to be:

  1. General Ad Valorem Levy: $250,000.00
  2. Augusta Bog Control Project Operation & Maintenance (O&M) Assessment :$2,000.00
  3. Clearwater / Grass Bog Control Project O&M Assessment: $3,000.00
  4. School Section Lake Outlet Control Structure O&M Assessment: $2,000.00
  5. Clearwater Chain of Lakes (1980) Restoration Project O&M Assessment: $156,430.00
  6. CASH P#06-1 O&M Assessment: $30,000.00
  7. Clearwater Lake Milfoil Treatment Project O&M Assessment: $36,800.00
  8. Lake Augusta Aquatic Invasive Species (AIS) Project O&M Assessment: $1,800.00
  9. Sewer Rate Structure: Hidden River - $160.00, Rest-A-While: $175.00, Clearwater Harbor - $125.00, Wandering Pond - $175.00.
All Managers voted aye.

No presentations were held.

Consent Agenda
Motion #14-9-5: Golden/DeGree, moved to adopt consent agenda. All Managers voted aye.

Dorothy Welch entered the meeting at 7:14pm.

September 10, 2014 Financial Report
Motion #14-9-6: Wells/DeGree, moved to pay bills of $83,796.83 in 38 payments, with addition of separate MN Valley Testing Labs bill of 267.40, subject to audit. All Managers voted aye.

Motion #14-9-7: Golden/Rocheleau, moved to pay an additional $320.44 to Wright County Highway Department for the Wright County Road 75 Erosion Control Project, bringing the total District contribution to $6,160.44. All Managers voted aye.

Update: Kimball Stormwater Phase II Project
Engineer Kluckhohn provided a project update. One formal change order will be written at the end on the construction period to cover these three additional work items: 1) work to keep sediment from Hendricks Sand & Gravel out of the channel from the Hendricks East Treatment Basin, 2) work to install a SAFL Baffle Manhole Structure to capture sediment runoff before entering Willow Creek Park, and 3) issues with pipe jacking the storm sewer extension under Highway 15. This charge order will be presented to the Board at a later meeting. The Kimball Stormwater Celebratory Event will be held in the spring.

Update: Cedar Lake Watershed Protection & Improvement Project
Administrator Loewen provided an update on the Project. Almost all the signed legal easements for the Old Highway 55 component have been received; the joint powers agreement with the DNR for the East Swartout component is going through internal review at the DNR.

Update: Kingston Wetland Restoration Project
Administrator Loewen provided an update on the Project, and encouraged the board to give pre-approval to sediment removal from the in-line sediment basin on the diversion channel.

Motion #14-9-8: Rocheleau/DeGree, moved to pre-approve sediment removal from the in-line sediment basin on the diversion channel at the Kingston Wetland Project, and to consult with the District's attorney on legal matters relating to this removal as necessary. All Managers voted aye.

Update: Targeted Fertilizer Application Reduction Project
Cole Loewen informed the board of the upcoming breakfast event on September 26 aimed to increase enrollment in the project among agricultural producers in the Lake Betsy sub-watershed.

Grant Application for Targeted Watershed Demonstration Program
Engineer Kluckhohn reviewed the recent grant application to the MN Board of Water and Soil Resources (BWSR) for the Targeted Watershed Demonstration Program (TWDP). The Board discussed applying for components of the TWDP grant application separately as part of BWSR's FY 2015 Clean Water Fund Competitive Grant Process.

Manager Wells left the meeting at 8:07pm.

Motion #14-9-9: DeGree/Rocheleau, moved to apply to BWSR's Clean Water Fund Competitive Grants for the Watkins Stormwater and the Clear Lake North Soluble Phosphorus Reduction Projects, contingent upon feasibility review of Clear Lake North Project. All Managers voted aye.

Lake Betsy Internal Load Management Feasibility / Gap Analysis
Engineer Kluckhohn presented the preliminary results of the internal load management feasibility / gap analysis. The final report will be submitted to the Board in November.

Alternative Tile Intake Project
Cole Loewen provided an update on development of the alternative tile intake project.

Action to Not Waive Monetary Limits on Tort Liability
Motion #14-9-10: DeGree/Rocheleau, moved to not waive monetary limits on municipal tort liability. All Managers voted aye.

Set Delinquent Utility Account Hearing
Motion #14-9-11: Rocheleau/Golden, moved to set the delinquent utility account hearing for October 22, 2014, 7:00pm at City Hall, Kimball, MN, to send notice to delinquent utility account holders and to publish a hearing notice in the local newspaper. All Managers voted aye.

Advisory Committee Appointments
Motion #14-9-12: DeGree/Rocheleau, moved to appoint the following citizens to the Advisory Committee for one year: Jerry Finch, Dean Flygare, Ron Graham, Orv Jonsrud, Keith Sadowsky and John Sedey. All Managers voted aye.

Office Staff Report
Administrator Loewen and Cole Loewen reviewed the remainder of the office staff report, which included: 1) a request for a copy of the District grant application for the Targeted Fertilizer Project, 2) the upcoming 2014 BWSR Academy training event, 3) the recently completed insurance appraisal on District property for insurance purposes, 4) a work order for the Mississippi River St. Cloud (MR-SC) Watershed Project and 5) an update on the District accounting system upgrade.

The Board instructed staff to submit a paper copy of the Targeted Fertilizer grant application to the requester, and to follow the established data practice request policy for all future requests of this type.

Motion #14-9-13: DeGree/Rocheleau, moved to authorize registration for the 2014 BWSR Academy (and subsequent lodging) for Cole Loewen. All Managers voted aye.

Motion #14-9-14: Golden/DeGree, moved to approve work order #C08/28/14 with the Elk River Watershed Association for the MR-SC Watershed Project. All Managers voted aye.

Manager DeGree mentioned potential issues with erosion on Aspenwood Road in Fairhaven Township.

Advisory Committee assignments are:

  1. No-wake "flag" notices

There will not be a September work session.

Items noted for the October 8, 2014 regular meeting:

  1. District Insurance Coverage
  2. Discussion on review of District Rules & Regulations

Motion #14-9-15: Golden/Rocheleau, moved to adjourn at 9:07pm. All Managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org
CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

___________________________
Chairman, Bob Schiefelbein

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Secretary, Paul DeGree