OFFICIAL MINUTES
Clearwater River Watershed District
Board of Managers Meeting
January 14th, 2015 - 7:00PM
City Hall, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 7:02pm. Managers Paul DeGree, Jeff Golden, Kathy Jonsrud, Robert Rocheleau and Robert Schiefelbein were present. Also in attendance were: Brian Paumen, Commissioner Chris Husom, Cole Loewen, Engineer Rebecca Kluckhohn, Advisor Merle Anderson, and Administrator Dennis Loewen.

Motion #15-1-1: Golden/Jonsrud, moved to adopt the agenda. All Managers voted aye.

Presentations
Brian Paumen gave an overview on his plan to clean out a section of stream/ditch south of CP Railroad right-of-way along State Highway 55 and east of Illsley Ave in Corinna Township. This work would be done just north of the District's Illsley Ave fish barrier. Mr. Paumen was informed the District does not issue permits, and he would likely need to work with Wright County SWCD, the local DNR Hydrologist, and perhaps the US Army Corps of Engineers to ensure the work is permitted properly. Mr. Paumen was also informed the main concerns of the District regarding this proposed work are erosion control, long-term ditch stability, and protection of the Illsley Ave fish barrier.

Brian Paumen left the meeting at 7:14pm.

Consent Agenda
Motion #15-1-2: Jonsrud/Rocheleau, moved to adopt the consent agenda. All Managers voted aye.

This included: 1) designating the Annandale State Bank (Annandale, MN), Harvest Bank (Kimball, MN), and Farmers State Bank (Watkins, MN) as official financial depositories for the CRWD, 2) designating the Annandale Advocate as the official newspaper of the CRWD, 3) approving the professional service agreement with Sherburne SWCD for 2015 WPLMN water quality work, and 4) noting the IRS mileage rate is now $0.575 per mile.

December 31, 2014 Financial Report
Motion #15-1-3: Jonsrud/DeGree, moved to pay bills of $97,824.60 in 31 payments, subject to audit. DeGree, Jonsrud, Rocheleau, Schiefelbein aye. Golden nay. Motion carried.

January 14, 2015 Financial Report
Motion #15-1-4: Jonsrud/DeGree, moved to pay bills of $2,765.88 in 5 payments, subject to audit. All Managers voted aye.

OLD BUSINESS
Update: Nitrogen Mitigation & Analysis Plan (NMAP), Clearwater Harbor & Hidden River Sewer Systems
Engineer Kluckhohn reviewed a technical memorandum regarding a potential bioreactor pilot study as part of the NMAP.

After discussion, the Board requested for this item to be placed on the February regular meeting agenda, pending an additional groundwater sampling event.

Update: Cedar Lake Watershed Protection & Improvement Project
Administrator Loewen provided an update on the project. Bid opening will occur on January 20, 2015.

Motion #15-1-5: DeGree/Golden, moved to hold a special meeting on January 23, 2015 at 3:30pm at the District Office (75 Elm Street East, Annandale, MN 55302) for the purpose of reviewing and awarding bids for the Cedar Lake Watershed Protection & Improvement Project, and for public notice of this meeting to be made. All Managers voted aye.

Update: Kingston Wetland Restoration Project: sediment removal, return of excess grant funds, project update
Administrator Loewen and Cole Loewen gave an update on the Kingston Wetland Project.

Motion #15-1-6: Rocheleau/Jonsrud, moved to 1) reallocate the remaining funds from Objective 2 to Objective 4 of the Kingston Wetland Project budget, 2) release $50,000 of designated grant dollars back to the MN Pollution Control Agency (MPCA) for use in other Section 319 projects in the State, and 3) request up-to a six-month contract extension to the MPCA for the Kingston Wetland Restoration Project. All Managers voted aye.

Administrator Loewen presented a quote from Mackereth Excavating Inc. for removal of sediment from the Kingston Wetland Sedimentation Basin.

Motion #15-1-7: DeGree/Jonsrud, moved to accept Mackereth Excavating Inc. quote at $32,000.00 for removal and stockpiling off-site only, contingent upon: 1) not receiving a request from affected easement holders to receive excavated material (up to Jan. 26, 2015), and 2) implementing a proper erosion control plan. All Managers voted aye.

District Accounting System Upgrade
Cole Loewen reviewed the draft revised chart of accounts for the District's accounting system.

Motion #15-1-8: Golden/Rocheleau, moved to approve the draft revisions to the District's chart of accounts, to be fully implemented once the District's new accounting system is operational. All Managers voted aye.

Meeting Date with Attorney Smith to review District Rules & Regulations
Motion #15-1-9: Jonsrud/Rocheleau, moved to reschedule the February 17, 2015 special meeting to February 25, 2015 at 6:30pm at City Hall in Kimball, MN, contingent upon confirmation of ability to meet by Attorney Smith. All Managers voted aye.

NEW BUSINESS
2014 Water Quality Monitoring and TMDL Implementation Status Report
Engineer Kluckhohn presented on the 2014 water quality monitoring and TMDL Implementation Status Report.

Office Staff Report
Administrator Loewen and Cole Loewen reviewed the remainder of the office staff report, which included: 1) a request to authorize the Alternative Tile Intake Project's Section 319 contract with the MPCA and 2) update on issues at the Rest-A-While Sewer System.

Motion #15-1-10: Rocheleau/DeGree, moved to authorize Administrator Loewen to serve as the authorized representative for the CRWD on this contract, and for Administrator Loewen to sign and execute all necessary contractual documents for the Alternative Tile Intake Project. All Managers voted aye.

Administrator Loewen – Other Business
Cole Loewen presented a memorandum detailing recently announced grant opportunities. The Board instructed staff to review these opportunities and present recommendations on whether the District should submit proposals, and what the proposals should be for, at the Board's February 11, 2015 regular meeting.

Advisory Committee assignments
Committee assignments are: 1) No-wake "flags", 2) Committee recommendations on CRWD strategic planning.

Items noted for the February 11, 2015 regular meeting:

  1. Presentation by Hamline University's Center for Global Environmental Education on the Kingston Wetland Education & Outreach Program
  2. Ideas on District's Rules & Regulations
  3. Update on implementation of Nitrogen Mitigation and Analysis Plan for Clearwater Harbor / Hidden River Sewer Systems

Managers' Reports
Manager Rocheleau sought further clarification on the District's No-till to Spring Incentive.

Motion #15-1-11: Rocheleau/Jonsrud, moved to adjourn at 9:26pm. All Managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org
CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

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Chairman, Bob Schiefelbein

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Secretary, Paul DeGree