OFFICIAL MINUTES
Clearwater River Watershed District
Board of Managers Meeting
February 11th, 2015 - 7:00PM
City Hall, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 7:02pm. Managers Paul DeGree, Jeff Golden, Kathy Jonsrud, Robert Rocheleau and Robert Schiefelbein were present. Also in attendance were: Commissioner Chris Husom, Wright SWCD Supervisor Chris Uecker, Cole Loewen, John Shepard, Tracy Fredin, Engineer Rebecca Kluckhohn, Advisor Merle Anderson, and Administrator Dennis Loewen.

Motion #15-2-1: Golden/Jonsrud, moved to adopt the agenda, with the change of item 6.5 being moved to the end of the agenda. All Managers voted aye.

Presentations
John Shepard and Tracy Fredin from Hamline University’s Center for Global Environmental Education presented a proposal to provide educational services for the Kingston Wetland Restoration Project.

John Shepard and Tracy Fredin left the meeting at 7:55pm.

Consent Agenda
Motion #15-2-2: Jonsrud/Rocheleau, moved to adopt the consent agenda. All Managers voted aye.

February 11, 2015 Financial Report
Motion #15-1-3: Jonsrud/DeGree, moved to pay bills of $314,145.92 in 34 payments, subject to audit. DeGree, Jonsrud, Rocheleau, Schiefelbein aye. Golden nay. Motion carried.

OLD BUSINESS
Update: Cedar Lake Watershed Protection & Improvement Project (CLWP&I)
Engineer Kluckhohn reviewed the received bids for the CLWP&I Project.

Motion #15-2-4: Rocheleau/Jonsrud, moved to: 1) award the bid for the East Swartout component of the CLWP&I Project to low bidder Peterson Companies in the amount of $223,243.80, 2) execute the contract with Peterson Companies upon receipt of all applicable bonds, insurance and other contractually-required documents, 3) designate Administrator Loewen as the authorized representative of the District for this contract, and 4) authorize the Board Chair to sign and execute all necessary contractual documents. All Managers voted aye.

Motion #15-2-5: Rocheleau/Jonsrud, moved to: 1) award the bid for the Old Highway 55 component of the CLWP&I Project to low bidder Northern Line Contracting in the amount of $57,555.20, 2) execute the contract with Northern Lines Contracting upon receipt of all applicable bonds, insurance and other contractually-required documents, 3) designate Administrator Loewen as the authorized representative of the District for this contract, and 4) authorize the Board Chair to sign and execute all necessary contractual documents. All Managers voted aye.

Update: Nitrogen Mitigation & Analysis Plan (NMAP), Clearwater Harbor & Hidden River Sewer Systems
Engineer Kluckhohn reviewed nitrogen levels in groundwater monitoring wells and operational changes made to the sewer systems. After discussion, the Board directed sampling changes at monitoring well #004 from tri-yearly to monthly to better quantify nitrogen fluctuations.

Update: Kimball Stormwater Phase II – change order #1, signage
Engineer Kluckhohn presented changer order #1 to the Kimball Stormwater Phase II Project for the Board's approval. Cole Loewen presented a proposal from Carmen Simonet Design LLC to provide sign design services for the Kimball Stormwater Phase II Project.

Motion #15-2-6: Golden/DeGree, moved to accept changer order #1 to the Kimball Stormwater Phase II Project. All Managers voted aye.

After discussion, the Board directed staff to solicit a signage design proposal from Wenck Associates, Inc., and to have that proposal available for review at the Board's February 25, 2015 special meeting.

Update: Rest-A-While Sewer System: repairs & improvements to system
Administrator Loewen gave an update on the repairs to the Rest-A-While Sewer System's lift station. In addition, Administrator Loewen presented concerns raised by service providers Septic Check and Tri-State Pump & Control regarding the lack of ventilation for the lift station.

After discussion, the Board directed staff to ask Septic Check to present further on this item as part of their annual report presentation at the Board's March 11, 2015 regular meeting.

Update: Open discussion on District Rules & Regulations
Discussion was held on various items to address at the February 25, 2015 special meeting regarding the District's Rules and Regulations.

NEW BUSINESS
Grant award: Watkins Area Stormwater Treatment Project
Administrator Loewen informed the Board the District has been awarded a $351,906.00 grant from the MN Board of Water and Soil Resources (BWSR) for the Watkins Area Stormwater Treatment Project.

Motion #15-2-7: Jonsrud/Rocheleau, moved to 1) accept the award of a $351,906.00 grant from MN BWSR for the Watkins Area Stormwater Treatment Project, 2) designate Administrator Loewen as the authorized representative for this grant, and 3) authorize Administrator Loewen to sign and execute all necessary contractual documents for this grant. All Managers voted aye.

Kingston Wetland Restoration Project: education & outreach proposal
Administrator Loewen reviewed the two proposals the District has received from Hamline University and the Sauk River Watershed District to provide education & outreach services for the Kingston Wetland Restoration Project.

After discussion, the Board directed staff to invite Sauk River Watershed District to present on their proposal at the Board's March 11, 2015 regular meeting, and to inform Hamline University the District is not interested in pursuing item #1 on their proposal, but remains interested in the remaining items.

Recommendations on recent grant opportunities
Cole Loewen presented a memo detailing recommendations on two recent grant opportunities.

After discussion, the Board directed staff to develop a draft grant application to the MN Pollution Control Agency's (MPCA) Clean Water Partnership program, and for the draft to be presented to the board for review and approval at their February 25, 2015 special meeting.

Proposed 2015 Water Quality Monitoring Program
Cole Loewen presented a memo detailing the proposed 2015 water quality monitoring program.

Motion #15-2-8: Golden/Jonsrud, moved to adopt the four categories making up the standard water quality monitoring program, and supplemental monitoring task one, for an estimated program cost of $47,604.15. All Managers voted aye.

Work order: Sherburne SWCD, WPLMN
Cole Loewen review work order #1 from Sherburne Soil & Water Conservation District (SWCD) for 2015 Watershed Pollution Load Monitoring Network (WPLMN) work during the month of February.

Motion #15-2-9: Golden/Jonsrud, moved to approve work order #1 with Sherburne SWCD for 2015 WPLMN work during the month of February. All Managers voted aye.

Office Staff Report
Administrator Loewen reviewed the remainder of the office staff report, which included a recommendation to appoint Cole Loewen as acting administrator during Administrator Loewen's leave of absence in March.

Motion #15-2-10: DeGree/Rocheleau, moved to appoint Cole Loewen as acting administrator during Administrator Loewen's leave of absence. All Managers voted aye.

Advisor Anderson – Alternative Tile Intake Project
Due to the lateness of the hour, Advisor Anderson will cover this item at the March regular meeting.

Administrator Loewen – Other Business
No further business.

Advisory Committee assignments
Committee assignments are: 1) No-wake "flags", 2) Committee recommendations on CRWD strategic planning.

Items noted for the February 25, 2015 special meeting:

  1. MPCA Clean Water Partnership grant application
  2. Kimball Stormwater Phase II Sign Proposal from Wenck Associates, Inc.
  3. Review of District Rules & Regulations

Items noted for the February 11, 2015 regular meeting:

  1. Watkins Area Stormwater Treatment Project Work Plan
  2. Presentation of Septic Check's annual report for Hidden River, Clearwater Harbor, and Rest-A-While Sewer Systems; venting of lift station as Rest-A-While Sewer System
  3. Alternative Tile Intake Project

Item 6.5 – Kingston Wetland Restoration Project: sediment removal
Motion #15-2-11: Golden/Jonsrud, moved to convene in closed session on the basis of the attorney-client privilege to discuss matters relating to the clean out of the Kingston Wetland basin. The District attorney has advised the administrator in writing and verbally as to the District's options with respect to performing the excavation work, disposing of spoils and the installation of a crossing. The administrator will present the attorney's advice to the board and the board will discuss in order for the administrator to advise the attorney regarding negotiations with the property owners, Paul and Peter Heid. The District presently is in litigation with the Heids regarding maintenance of the basin and District confidentiality is necessary to protect the District's assessment of its legal rights and options. All Managers voted aye. The closed session began at 10:13pm.

Chris Husom and Chris Uecker left at 10:13pm.

Motion #15-2-12: Jonsrud/Rocheleau, moved to end the closed session and continue the regular meeting of the Board. All Managers voted aye. The closed session ended at 10:47pm.

Motion #15-2-13: Rocheleau/DeGree, moved to adjourn at 10:47pm. All Managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org
CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

___________________________
Chairman, Bob Schiefelbein

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Secretary, Paul DeGree