OFFICIAL MINUTES
Clearwater River Watershed District
Board of Managers Meeting
March 11th, 2015 - 7:00PM
City Hall, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 7:02pm. Managers Paul DeGree, Jeff Golden, Kathy Jonsrud, Robert Rocheleau and Robert Schiefelbein were present. Also in attendance were: Mike Charboneau, Bob Erickson, Barb Erickson, Jack Gleason, Roger Halford, Carla Halvorson, David Igl, Ruth Johnson, Brian Koski, Robert Rowbottom, Wright SWCD Supervisor Chris Uecker, Engineer Rebecca Kluckhohn, Advisor Merle Anderson, and Acting Administrator Cole Loewen.

Motion #15-3-1: Golden/Jonsrud, moved to adopt the agenda, with the change of a portion of item 7.2 being moved to item 3.2 under presentations. All Managers voted aye.

Presentations
Brian Koski of Septic Check reviewed the annual report for the three sewer systems (Clearwater Harbor, Hidden River, and Rest-A-While) Septic Check operates for the District.

The Board instructed staff to implement all recommended actions in the annual report, except for landscaping around the Rest-A-While lift station. The Board will discuss that item in the future.

Brian Koski left the meeting at 7:25pm.

Acting Administrator Loewen reviewed a removal request received from Mr. Vossen, resident of Rest-A-While Shores Development, regarding riprap placed by the District to protect a Rest-A-While Sewer System's sedimentation basin (located on District-owned property) from erosion resulting from the private road. Mr. Vossen wishes to have a portion of riprap removed from his property to allow for sloping activities along the private road. Staff recommended the Board: 1) conduct a legal survey to determine the District's property boundary, 2) reply to Mr. Vossen via written letter to find out the purpose of wanting the riprap moved, and 3) instruct Mr. Vossen to not undertake any activity along the sedimentation basin until the Board has had time to further review this situation.

Members of the audience gave background on issues with the private road along the basin.

Motion #15-3-2: Rocheleau/Jonsrud, moved to 1) order a legal survey of the District-owned property where the sedimentation basin is located, 2) send a written reply via certified letter to Mr. Vossen to solicit the purpose for wanted the riprap moved, and to instruct Mr. Vossen to not undertake any activity along the sedimentation basin until the Board has had time to further review this situation, and 3) authorize the District attorney to assist staff with this matter. All Managers voted aye.

Mike Charboneau, Bob & Barb Erickson, Carla Halvorson, David Igl, and Ruth Johnson left at 7:50pm.

Robert Rowbottom spoke on the need to beginning outletting water from School Section Lake due to high water concerns. Acting Administrator informed Mr. Rowbottom the District would work with the MN DNR to implement the opening of the lake's outlet control structure.

Robert Rowbottom left at 7:56pm.

Consent Agenda
The Board discussed Stearns County's Aquatic Invasive Species (AIS) Prevention Activities, as noted on the consent agenda.

Motion #15-3-3: DeGree/Rocheleau, moved to adopt the consent agenda. All Managers voted aye.

March 11, 2015 Financial Report
Motion #15-3-4: Jonsrud/Rocheleau, moved to pay bills of $120,664.28 in 25 payments, subject to audit. DeGree, Jonsrud, Rocheleau, Schiefelbein aye. Golden nay. Motion carried.

OLD BUSINESS
Approval of Watkins Area Stormwater Treatment Project
Acting Administrator Loewen reviewed the work plan for the Watkins Area Stormwater Treatment Project. Staff recommended the Board not take any action, as the Board has already authorized the Administrator (Feb. 11, 2015 meeting) to sign and execute all contractual documents for this grant.

Kingston Wetland Education & Outreach Program
Acting Administrator Loewen presented a revised proposal from Hamline University to provide education and outreach tools for this educational effort, and reminded the Board of the proposal from the Sauk River Watershed District to provide education & outreach services.

Motion #15-3-5: Rocheleau/Jonsrud, moved to accept Sauk River Watershed District's proposal for educational services for the Kingston Wetland Project in its entirety. All Managers voted aye.

Update: Kimball Stormwater Phase II – signage update
Acting Administrator Loewen reviewed two sign manufacturing proposals as provided by sign designer Wenck Associates.

Motion #15-3-6: Jonsrud/DeGree, moved to accept Vacker Sign's proposal to fabricate two 3ft by 8ft sign panels, with a cost not to exceed, $1,700, once sign design is complete. All Managers voted aye.

Open discussion on District Rules & Regulations
Per Board request, this agenda item gives the Board opportunity to discuss items related to the District's Rules & Regulations. Discussion was held on documentation requirements for District AIS projects. The Board instructed staff to work with the District attorney to draft a policy for this issue.

NEW BUSINESS
Annandale Business Expo
Acting Administrator Loewen reviewed the booth schedule for the Expo on April 11, 2015, as well as a recommendation to create a new District brochure for dissemination to the public and to update the District's displays for events such as this. The Board instructed staff to undertaken both items.

Advisor Anderson – Alternative Tile Intake Project
Advisor Anderson reviewed the purpose & operation of the Alternative Tile Intake Project.

Administrator Loewen – Other Business
Acting Administrator Loewen informed the Board of Stearns County's update to their feedlot ordinance. Staff has no concerns with this update.

Advisory Committee assignments
Committee assignments are: 1) No-wake "flags" notices, 2) Committee recommendations on CRWD strategic planning.

Items noted for the March 25, 2015 special meeting:

  1. Strategic Planning
  2. Managers' Plans for 2015

Items noted for the April 8, 2015 regular meeting:

  1. Highway 55 Fish Barrier
  2. Riprap Issue at Rest-A-While Sewer System's East Sedimentation Basin
  3. Venting Issue at Rest-A-While Sewer System's Lift Station
  4. Draft District AIS Documentation Policy
  5. Open Discussion on District's Rules & Regulations

Motion #15-3-7: Rocheleau/DeGree, moved to change all meeting times of the District Board of Managers from 7:00pm to 6:30pm, following all applicable laws regarding such a change, and barring the March 25, 2015 special meeting, which begins at 6:0pm. All Managers voted aye.

Motion #15-3-8: DeGree/Jonsrud, moved to adjourn at 9:38pm. All Managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org
CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

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Chairman, Bob Schiefelbein

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Secretary, Paul DeGree