OFFICIAL MINUTES
Clearwater River Watershed District
Board of Managers Meeting
April 8th, 2015 - 6:30PM
City Hall, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 6:32pm. Managers Paul DeGree, Jeff Golden, Robert Rocheleau and Robert Schiefelbein were present. Manager Kathy Jonsrud was excused absent. Also in attendance were: Arvid Gutzwiller, Nancy Nicoloff, Jim & Anita Vossen, Wright County Commissioner Chris Husom, City of Annandale Engineer Jared Voge, Wright SWCD Supervisor Chris Uecker, Engineer Rebecca Kluckhohn, Advisor Merle Anderson, and Acting Administrator Cole Loewen.

Motion #15-4-1: Golden/DeGree, moved to adopt the agenda. All Managers voted aye.

Presentations
Advisor Merle Anderson and City of Annandale Engineer Jared Voge reviewed the City of Annandale's Cherry Street Stormwater Improvement Project. This will be a May regular meeting agenda item.

Jared Voge left the meeting at 6:48pm.

Consent Agenda
The Board discussed rerouting open-loop geothermal system discharge from District sewers to outside discharge. This will be a May regular meeting agenda item.

Motion #15-4-2: DeGree/Rocheleau, moved to adopt the consent agenda. All Managers voted aye.

April 8, 2015 Financial Report
Motion #15-4-3: Golden/Rocheleau, moved to pay bills of $85,360.92 in 28 payments, subject to audit. All Managers voted aye.

Motion #15-4-4: DeGree/Rocheleau, moved to transfer $30,000 from the Clearwater River Chain of Lakes (1980) Restoration Project Operation & Maintenance Fund to the Kimball Stormwater Phase II Project Fund. All Managers voted aye.

OLD BUSINESS
Rest-A-While Sewer System: riprap issues, landscaping around and venting of lift station
Acting Administrator Loewen reviewed the riprap issue around the system's eastern sedimentation basin, landscaping needs around the lift station, and the potential to vent the lift station due to corrosive gas buildup. The Board instructed staff to continue with the planned legal survey, to have service provider Septic Check develop a concept drawing on landscaping around the lift station, and to have Septic Check provide an estimate on the effectiveness of the potential vent to remove the corrosive gases from the lift station. This will be a May regular meeting agenda item.

Highway 55 Fish Barrier
Acting Administrator Loewen reviewed the proposal from commercial fisherman Ken Seemann to operate and maintain the fish trap at Highway 55 as well as the temporary fish trap at the inlet to Segner Pond. Loewen also reviewed the previous discussion of the Board regarding the ongoing operation of the Highway 55 fish trap. Discussion was held with those in the audience.

Motion #15-4-5: Rocheleau/DeGree, moved to accept the proposal from commercial fisherman Ken Seemann to operate & maintain the Highway 55 Fish Trap and the Segner Pond Temporary Fish Trap, at a cost of $3,000 and $1,500, respectively. All Managers voted aye.

The Board instructed staff to develop a cost estimate to install catwalks at the Highway 55 fish trap. This will be a May regular meeting agenda item.

Arvid Gutzwiller, Nancy Nicoloff, Jim & Anita Vossen left the meeting at 7:15pm.

Failure of pump at lift station #19
Acting Administrator Loewen reviewed the cause for the pump failure, the status of the insurance claim for the pump, and the potential to install seal failure alarms for the lift station pumps. This will be a May regular meeting agenda item.

AIS Treatment Project's Documentation Policy
Acting Administrator Loewen reviewed the draft policy for the District's AIS Treatment Projects. The Board instructed staff to forward the policy on to the affected lake associations as well as the local DNR AIS specialist to solicit input, and to send the policy on to the District's attorney for final review once that input is incorporated. This will be a May regular meeting agenda item.

Open discussion on District Rules & Regulations
Acting Administrator Loewen reviewed the second revision to the District's Rules & Regulations. The Board instructed staff to work with Manager Golden to fix any remaining grammar issues and finalize the revised Rules & Regulations, and to send the final document to the District's attorney for final review and comment. This will be a May regular meeting agenda item.

NEW BUSINESS
Professional Services Contract between SRWD and CRWD
Acting Administrator Loewen reviewed the contract between the Sauk River Watershed District (SRWD) and the CRWD regarding the Kingston Wetland Restoration Project's Education & Outreach Program.

Motion #15-4-6: DeGree/Rocheleau, moved to approve the contract between the SRWD and the CRWD for the Kingston Wetland Project's Education & Outreach Program, for the District's Administrator to serve as the authorized representative on this contract, and for the Administrator to sign and execute all necessary documents under this contract. All Managers voted aye.

Engineer Kluckhohn reviewed the first pay application from Northern Line Contracting Inc. for the Old Highway 55 component of the Cedar Lake Watershed Protection & Improvement Project (CLWP&I).

Motion #15-4-7: Golden/DeGree, moved to approve pay application #1 from Northern Lines Contracting Inc. for the Old Hwy. 55 component of the CLWP&I Project. All Managers voted aye.

Advisor Anderson – Other Business
Advisor Anderson spoke of the good farming practices in place in the Cedar Lake sub-watershed, and the first draft of guidelines and procedures for the Alternative Tile Intake Project.

Acting Administrator Loewen – Other Business
Acting Administrator Loewen reviewed project photos from the Old Hwy. 55 construction, and the sediment cleanout at Kingston Wetland.

Advisory Committee assignments
Committee assignments are: 1) No-wake "flags" notices

Items noted for the May 12, 2015 regular meeting are:

  1. City of Annandale – Cherry Street Stormwater Improvement Project
  2. Open Loop Geothermal System Discharge to District-Owned Sewer Systems
  3. Rest-A-While Sewer System: riprap issues, landscaping around and venting of lift station
  4. Highway 55 Fish Barrier Cost Estimate of Catwalks
  5. Clearwater Harbor: Lift Station #19 pump failure
  6. Draft policy for the District's AIS Treatment Projects
  7. Draft District's AIS Documentation Policy
  8. Open Discussion on District's Rules & Regulations

Motion #15-4-8: Rocheleau/DeGree, moved to adjourn at 8:17pm. All Managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org
CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

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Chairman, Bob Schiefelbein

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Secretary, Paul DeGree