OFFICIAL MINUTES
Clearwater River Watershed District
Board of Managers Meeting
May 13th, 2015 - 6:30PM
City Hall, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 6:31pm. Managers Paul DeGree, Jeff Golden, Robert Rocheleau, Kathy Jonsrud and Robert Schiefelbein were present. Also in attendance were: Jack Gleason, Robert Rowbottom, Jim & Anita Vossen, Wright County Commissioner Chris Husom, Wright County SWCD Supervisor Chris Uecker, Cole Loewen, Engineer Rebecca Kluckhohn, Advisor Merle Anderson, Administrator Dennis Loewen.

Motion #15-5-1: Golden/Jonsrud, moved to adopt the agenda. All Managers voted aye.

Presentations
None.

Consent Agenda
The Board discussed plans to bypass the sand filters at the Hidden River and Clearwater Harbor Sanitary Sewer Systems as part of system operations.

Motion #15-5-2: Rocheleau/DeGree, moved to adopt the consent agenda. All Managers voted aye.

May 13, 2015 Financial Report
An erroneous payment to Manager Jonsrud for April per diem is included in the financial report. Staff has already voided the payment. Manager Golden suggested staff remind managers to submit claim forms after each meeting as a means to prevent the paying of a manager for a meeting not attended.

Engineer Kluckhohn noted Wenck Associates did not bill for work performed in excess of the budgeted amount for Kimball Stormwater Phase II Project signage, and asked the Board to consider paying the excess amount.

Motion #15-5-3: Golden/Jonsrud, moved to include the additional $357.20 for Kimball Stormwater Phase II signage work with Wenck Associates, Inc. May invoice. All Managers voted aye.

Motion #15-5-4: Jonsrud/Rocheleau, moved to pay bills of $84,467.07in 33 payments, subject to audit. DeGree, Jonsrud, Rocheleau, Schiefelbein aye. Golden nay. Motion carried.

OLD BUSINESS
Rest-A-While Sewer System: District property survey, landscaping around lift station, and venting of lift station
Administrator Loewen reviewed the results of the recent survey of the treatment system's east basin and the drainage and utility easement to the lift station. Loewen noted the placement of posts at the eastern corners of the east basin and placement of irons at key points along the drainage and utility easement. Mr. Vossen and Advisor Anderson offered comments on the survey. Mr. Vossen indicated he can provide documentation regarding his property and the Rest-A-While development. After much discussion staff was directed to research all recorded documents related to the Rest-A-While Shores development plat on file at the Stearns County Recorder's office.

Operation and maintenance for the Rest-A-While system was discussed. Staff will work with service provider Septic Check to develop plans for placing heavy landscaping block along the top of the lift station to prevent sediment from entering the lift station through the manhole.

Jim & Anita Vossen left at 7:29pm.

Venting of the lift station was discussed. Staff will work with Septic Check to compare potential gains in life of lift station components by venting / not venting. This will be a future meeting topic.

Failure of pump at lift station #19 and insurance coverage
Cole Loewen reviewed the claim denial from the District's insurance provider for lift station #19's pump failure at the Clearwater Harbor Sewer System. The failure was due to a failed seal in the pump. The Board discussed options to catch seal failures in lift station pumps in the future, and directed staff to continue working with Septic Check to develop a list of options. This will be a future meeting topic.

Additional work at Old Highway 55 component of Cedar Lake Watershed P&I Project
Engineer Kluckhohn presented on Change Order #1 for the Old Highway 55 component, which covers the installation of a sheet pile weir to control the elevations in the newly-constructed channel.

Motion #15-5-5: Rocheleau/DeGree, moved to approve Change Order #1 for the Old Highway 55 component of the Cedar Lake Watershed Protection & Improvement Project. DeGree, Jonsrud, Rocheleau, Schiefelbein aye. Golden nay. Motion carried.

Kingston Wetland Restoration Project: amendment to professional services contract with SRWD
Cole Loewen presented on the amendment to the professional services contract with the Sauk River Watershed District (SRWD) for the Kingston Wetland education program.

Motion #15-5-6: Jonsrud/DeGree, moved to approve the amendment to the Kingston Wetland Education contract with SRWD.

Alternative Tile Intake Project: draft guidelines and procedures, contractor lists, next steps
Cole Loewen presented draft Guidelines and Procedures for the intake program. Board directed staff to consult with area SWCDs and tile contractors for the target area. This will be a future meeting topic.

Open loop geothermal system discharge to District-owned sewer systems
Cole Loewen presented a draft memo titled: "Plan to Disconnect Open-Loop Geothermal Systems." After much discussion, the Board directed staff to consult with the CRWD's attorney regarding mandatory compliance checks. Staff will also consult with the service provider for this system.

AIS Treatment Project's Documentation Policy
Cole Loewen presented on Policy #2015-1, Aquatic Invasive Species Treatment Projects.

Motion #15-5-7: Jonsrud/Rocheleau, moved to adopt Policy #2015-1.

Revision to District's Rules & Regulations
This agenda item was held for the next meeting to allow for additional revisions.

City of Annandale Stormwater Improvement Project
This agenda item was held for the next meeting due to not receiving further information from the city.

NEW BUSINESS
School Section Lake Outlet Control: needed repairs
Administrator Loewen presented on the School Section Lake Outlet which was damaged by ice. Resident Robert Rowbottom also offered comment. Engineer Kluckhohn commented on repair options. Board directed staff to work with the District engineer to provide cost estimates for options discussed.

Robert Rowbottom left at 8:49pm.

East Swartout Component of Cedar Lake Watershed Protection & Improvement Project
Cole Loewen gave an update on phase I archeological review of the East Swartout project area by the State Historical Preservation Office (SHPO). The formal report of the Phase I review will be provided in one to two months. It is likely a phase II archeological assessment will be required by the SHPO.

Motion #15-5-8: Golden/Jonsrud, moved to submit RFPs for a Phase II assessment of the East Swartout project, contingent upon SHPO indicating said assessment is necessary. All Managers voted aye.

Jack Gleason left at 9:05pm.

Cole Loewen – Other Business
Work Order: Sherburne SWCD, Watershed Pollutant Load Monitoring Network (WPLMN)
Cole Loewen presented Work Order #4 from Sherburne SWCD for the WPLMN work the CRWD is conducting as part of this broad effort.

Motion #15-5-9: Jonsrud/Rocheleau moved to approve Work Oder #4 with Sherburne SWCD with changes so that the total matches the itemization. All Managers voted aye.

Clean Water Partnership (CWP) Application: funding recommended by MPCA
Cole Loewen informed the Board the CRWD's CWP grant application was recommended for funding.

Augusta West Channel
Administrator Loewen received an anonymous call which led to a site visit to investigate excavation work on the channel's north side. Loewen provided pictures which showed the excavation and placement of crushed/recycled concrete in the area and into the channel. Staff was directed to contact Wright County Planning & Zoning, Wright County SWCD and the DNR Hydrologist on this matter.

Proposed contract between CRWD and Burkhardt & Burkhardt Ltd., District Auditors
Cole Loewen provided a copy of the proposed three year contract for the District's annual audit. This will be an agenda item for the Board's June regular meeting.

Advisory Committee assignments
1) No-wake "flags" notices

Items noted for the June 10, 2015 regular meeting are:

  1. Revisions to District Rules & Regulations
  2. City of Annandale Stormwater Improvement Project
  3. CRWD 2014 Audit Report
  4. Annual audit contract between CRWD and Burkhardt & Burkhardt Ltd
  5. CRWD 2014 Annual Report
  6. CRWD Project Inspection Report
  7. Update of East Swartout Component of Cedar Lake Watershed P&I Project
  8. Watkins Area Stormwater Treatment Project

Managers' Reports
Manager Jonsrud presented information on the Master Water Stewards program. Manager Jonsrud also suggested the Board review the Wenck Associates contract at its June regular meeting. Manager Jonsrud reminded everyone in attendance of the upcoming Purple Martin Fest and Nature Expo on June 6, 2015 at Schroeder Park on Cedar Lake.

Motion #15-5-10: DeGree/Golden, moved to adjourn at 9:35pm. All Managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org
CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

___________________________
Chairman, Bob Schiefelbein

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Secretary, Paul DeGree