OFFICIAL MINUTES
Clearwater River Watershed District
Board of Managers Meeting
July 8th, 2015 - 6:30PM
City Hall, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 6:34pm. Managers Paul DeGree, Jeff Golden, Robert Rocheleau, Kathy Jonsrud and Robert Schiefelbein were present. Also in attendance were: Cole Loewen, Engineer Rebecca Kluckhohn, Advisor Merle Anderson, and Administrator Dennis Loewen. Roger Halford entered at 6:39pm.

Motion #15-7-1: Golden/Jonsrud, moved to adopt the agenda. All Managers voted aye.

Presentations
Cole Loewen reviewed the proposed three year contract between the CRWD and Burkhardt & Burkhardt Ltd. for auditing and services, along with amendment #1, which reflects price reductions in the proposed contract. Discussion centered on whether additional quotes for services should be sought, and whether price reduction was agreeable.

Motion #15-7-2: Rocheleau/DeGree, moved to approve the three year contract with amendment #1 between the CRWD and Burkhardt & Burkhardt Ltd. for auditing and financial services. All Managers except Golden voted aye.

Consent Agenda
Motion #15-7-3: Golden/Jonsrud, moved to adopt the consent agenda. All Managers voted aye.

July 8, 2015 Financial Report
Administrator Loewen presented pay application #4 from Kuechle Underground Inc. for work on Kimball Stormwater Phase II Project for approval.

Motion #15-7-4: Jonsrud/Rocheleau, moved to pay bills of $285,712.27 in 35 payments, subject to audit. All Managers voted aye.

Motion #15-7-5: DeGree/Jonsrud, moved to approve pay application #4 from Kuechle Underground Inc. All Managers voted aye.

OLD BUSINESS
2015 Project Inspection Report
Cole Loewen reviewed the 2015 Project Inspection Report (PIR).

Motion #15-7-6: Jonsrud/Rocheleau, moved to accept the 2015 PIR, and for all recommended and optional maintenance activities, minus the optional activities under the Aerator Buildings line item, to be implemented as resources allow, at staff's discretion. All Managers voted aye.

Update on East Swartout component of Cedar Lake Watershed Protection & Improvement Project
Cole Loewen reviewed received quotes from archaeological firms to provide phase II archaeological investigation services for the CLWP&I Project.

Motion #15-7-7: Jonsrud/Rocheleau, moved to accept the quote from ALO Environmental Services LLC, at a cost not to exceed $15,500, provided the quoted proposal meets the requirements of the State Historic Preservation Office, and to designate the CRWD Administrator as the authorized representative for this work, including the signing of contractual documents. All Managers voted aye.

City of Annandale Stormwater Improvement Project
Cole Loewen presented the draft agreement between the CRWD and the City of Annandale for services performed by the CRWD in relation to the City's Pleasant Lake Stormwater Improvement Project.

Motion #15-7-8: Jonsrud/DeGree, moved to accept the agreement between the CRWD and the City of Annandale regarding CRWD's in-kind contribution for the City's Pleasant Lake Stormwater Improvement Project. All Managers voted aye.

Update on Kimball Stormwater Phase II
Engineer Kluckhohn provided an update on the Kimball Stormwater Phase II (KP2) Project. Administrator Loewen presented formal change orders #2 and #4 to the KP2 Project for approval.

Motion #15-7-9: DeGree/Rocheleau, moved to approve change orders #2 and #4 for KP2 Project. All Managers voted aye.

Options for repairs to School Section Lake Outlet Control
Engineer Kluckhohn reviewed options for repairing School Section Lake Outlet. After discussion, the Board directed staff to develop costs to replace the outlet as-is with the addition of 1) a replaceable standpipe, and 2) an ice-break, such as an I-beam or sheet pile, to be placed in front of the outlet.

Non-permitted discharges to District-owned sewer systems: mandatory compliance checks
Cole Loewen reviewed the received memo from the CRWD attorney on this matter. After discussion, the Board directed staff to discontinue work on improper discharges to CRWD-owned sewer systems until after meeting with MPCA and evaluation of recommendations by staff and Septic Check.

Revision to District's Rules & Regulations
Cole Loewen presented steps to order a public hearing on amending the CRWD's rules & regulations.

Motion #15-7-10: Jonsrud/Degree, moved to hold a public hearing on September 9, 2015 at 7:00pm at City Hall in Annandale, MN to consider adoption of a resolution ordering the amendment of the CRWD's Rules & Regulations, and to publish notice of said hearing following applicable state statutes, as well as on the CRWD's website. All Managers except Golden voted aye.

NEW BUSINESS
Approve/Sign statement of agreements with lake associations re: AIS Treatment Policy #2015-1
Administrator Loewen presented statements of agreement for authorization and signature between the CRWD and the Cedar Lake Conservation Club.

Motion #15-7-11: Jonsrud/DeGree, moved to accept and authorize the Board chair to sign the statements of agreement for Policy #2015-1 between the CRWD and CLCC. All Managers voted aye.

Work Order: Sherburne SWCD, Watershed Pollutant Load Monitoring Network (WPLMN)
Cole Loewen presented Work Order #6 from Sherburne SWCD for the WPLMN work the CRWD is conducting as part of this broad effort.

Roger Halford left at 8:47pm.

Motion #15-7-12: DeGree/Jonsrud moved to approve Work Oder #6 with Sherburne SWCD with changes so that the total matches the itemization. All Managers voted aye.

Draft proposed 2016 CRWD Budget
Cole Loewen reviewed the draft proposed 2016 CRWD Budget. This will be on the August regular meeting agenda.

Draft 2014 Annual Report
Cole Loewen stated the report is not complete due to other priorities. This will be on the August regular meeting agenda.

Proposed Loewen Bookkeeping Services Contract
Administrator Loewen presented the proposed changes to the current contract between the CRWD and Loewen Bookkeeping Services, including the recommendation to appoint Cole Loewen as the Administrator, and Dennis Loewen as the Assistant Administrator for the CRWD. Manager Golden stated his disapproval that this contract and the contract with Advisor Anderson were not reviewed by the Board in 2014, even though they both provide that an annual review is required.

Motion #15-7-13: Jonsrud/DeGree moved to appoint Cole Loewen as the CRWD Administrator. All Managers voted aye.

Motion #15-7-14: DeGree/Rocheleau moved to appoint Dennis Loewen as the CRWD Assistant Administrator. All Managers voted aye.

Review of Wenck Associates Inc. Professional Services Contract
The Board discussed ideas for changes to the current contract with Wenck Associates, Inc. Engineer Kluckhohn will submit a revised master services contract to the Board at their August regular meeting.

Update on Watkins Stormwater Treatment Project
Engineer Kluckhohn gave an update on the Watkins Stormwater Treatment Project.

Advisor Anderson – PACMA Contract
Advisor Anderson informed the Board he had no proposed changes to his contract, and reviewed his role in the CRWD. The Board reviewed Advisor Anderson's contract and made no changes.

Administrator Loewen – Other Business
Previous Board motion to void check #12831
Cole Loewen informed the Board that the Clearwater Lake Property Owners were able to complete the Eurasian Watermilfoil treatment; therefore staff released check #12831 instead of voiding as previously-directed by the Board by motion #15-6-9 at its June 10, 2015 meeting.

Motion #15-7-15: DeGree/Jonsrud moved to rescind motion #15-6-9 from the June 10, 2015 Board meeting to void check #12831. All Managers except Golden voted aye.

Lake Louisa Hills 2nd Addition – Development for Sale
Cole Loewen informed the Board this development (which the CRWD has an existing development agreement on the acceptance of a to-be-constructed sewer system) is listed for sale. The CRWD is carrying a deficit of $7,379.24 for expenses incurred by the CRWD regarding the development agreement. The Board directed staff to work with the CRWD attorney to determine 1) methods to recoup costs as part of the sale process, and 2) options to remove the CRWD from its obligations under the development agreement.

District Tour
The Board directed staff to hold off on the District Tour until next year.

New Data Request
Cole Loewen reviewed a data request received June 30, 2015. The Board directed staff to follow the CRWD's data practices policy, and to charge the minimum charge for the requested data.

City of Annandale's Park & Recreation Center Grading Plan
Motion #15-7-16: DeGree/Jonsrud moved to have the CRWD engineer review the City of Annandale's Park & Recreation Center Grading Plans to: 1) verify proper stormwater management is included, 2) determine whether the CRWD wetland treatment system downstream will be adversely affected, and 3) suggest any potential changes/improvements to the grading plan that would result in improved water quality, at a cost not to exceed $1,000. All Managers voted aye.

Old Highway 55 Component of CLWP&I: Spoils Stockpile
Cole Loewen reviewed two solicitations staff received regarding spoils at Old Highway 55. The Board directed staff to inform solicitors the CRWD intends to transfer ownership of its portion of the spoils to the Outlot A common interest holders of the Cedar Creek Plat; as such, solicitors should speak with the common interest holders regarding the spoils.

Cole Loewen informed the Board that one comments letter was submitted to Stearns County Planning Commission regarding a rezoning request along the Clearwater River in Clearwater, MN.

Advisory Committee assignments
1) No-wake "flags" notices

Items noted for the August 12, 2015 regular meeting are:

Managers' Reports
Manager Jonsrud informed the Board that the Master Water Stewards program no longer seems to be a good fit for the CRWD for this year, and recommended the CRWD keep an eye on the program as it develops further.

Manager Jonsrud asked the Board to allow a mini-tour of the Old Highway 55 component of the CLWP&I Project for Cedar Lake residents as a civic engagement measure, and for Administrator Loewen to be in attendance. Manager Jonsrud would undertake all promotion and logistical matters related to this tour.

Motion #15-7-17: DeGree/Golden moved to allow a mini-tour in August of the Old Highway 55 component of the CLWP&I Project for the residents of Cedar Lake, to be held on the District's property. All Managers voted aye.

Motion #15-7-18: Golden/Rocheleau, moved to adjourn at 10:30pm. All Managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org
CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

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Chairman, Bob Schiefelbein

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Secretary, Paul DeGree