Clearwater River Watershed District
Board of Managers Meeting
August 12th, 2015 - 6:30PM
City Hall, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 6:31pm. Managers Paul DeGree, Jeff Golden, Robert Rocheleau, Kathy Jonsrud and Robert Schiefelbein were present. Also in attendance were: Phyllis Latour, Barb Erickson, Thomas Johnson, Melissa Johnson, Colleen DeGree, Ruth Johnson, Dennis Igl, Engineer Rebecca Kluckhohn, Advisor Merle Anderson, Assistant Administrator Dennis Loewen and Administrator Cole Loewen. Jack Gleason and Roger Halford entered at 6:34pm.

Motion #15-8-1: Golden/Jonsrud, moved to adopt the agenda. All Managers voted aye.

Consent Agenda
Motion #15-8-2: Jonsrud/DeGree, moved to adopt the consent agenda. All Managers voted aye.

Jack Gleason presented to the Board efforts undertaken by the Lake Augusta Association to work with Stearns & Wright Counties to establish mirror no-wake ordinances, and requested the Board exert influence on the counties to finalize these ordinances.

Robert & Lois Rowbottom entered at 6:38pm.

Motion #15-8-3: Jonsrud/Rocheleau, moved to have staff send a letter to Stearns and Wright Counties in support of mirror no-wake ordinances for boarder lakes that voluntarily elect for such ordinances. All Managers except Golden voted aye.

The Board discussed gully erosion between 100th Street NW and Norton Ave NW in Southside Township. The township contacted CRWD staff on this matter, and the CRWD informed Wright County SWCD on the issue. Staff indicated Wright SWCD plans to lead efforts addressing the issue, and will be in attendance at the townships special meeting on August 20, 2015 to discuss the matter further.

August 12, 2015 Financial Report
Motion #15-8-4: Jonsrud/Rocheleau, moved to pay bills of $83,550.80 in 30 payments, subject to audit. All Managers except Golden voted aye.

Motion #15-8-5: Jonsrud/Rocheleau, moved to amend motion #15-8-4 to add "except for payment #12899, which is to be held pending further discussions with vendor due to sub-standard service provided." All Managers voted aye.

Draft proposed 2016 CRWD Budget
Administrator Loewen reviewed the proposed 2016 CRWD Budget. The Board directed the budget reflect an increase of $10 in the quarterly utility fee on Hidden River and Clearwater Harbor Systems.

Motion #15-8-6: DeGree/Rocheleau, moved to approve the proposed 2016 CRWD Budget with changes to the utility fees on Hidden River and Clearwater Harbor Sewer Systems, set the public hearing on adopting the proposed 2016 budget to September 9, 2015, 6:30pm at City Hall in Annandale, MN, and publish notice of the hearing per statutory requirements. All Managers voted aye.

Draft 2014 Annual Report
Administrator Loewen reviewed the draft 2014 Annual Report, as well as a proposal to consolidate three major CRWD reports into a single report.

Motion #15-8-7: DeGree/Jonsrud, moved to approve the 2014 Annual Report with grammatical changes, publish the report on the CRWD's website, and submit the report to the appropriate authorities per statutory requirements. All Managers voted aye.

Alternative Tile Intake Project – partnership with area SWCDs
Administrator Loewen presented the current form of this project, including the proposed partnership with area SWCDs in the delivery of the project. After discussion, staff will revise the project and present again at the Board's September meeting.

Draft Kimball Stormwater Phase II Project Final Report
Engineer Kluckhohn informed the Board the final report will be delivered for internal review by the end of August.

Draft Kingston Wetland Feasibility Study & Restoration Project Final Report
Engineer Kluckhohn informed the Board the final report will be delivered for internal review by the end of August. Several key parameters the CRWD is monitoring indicate the completed restoration is causing a marked improvement in water quality in this section of the Clearwater River.

Summary of meeting with MPCA on Clearwater Harbor & Hidden River Sewer Systems
Engineer Kluckhohn reviewed the onsite meeting with the MN Pollution Control Agency (MPCA) on the Clearwater Harbor & Hidden River Sewer Systems. Per MPCA request, a letter was developed that details the CRWD's plans for these systems as it relates to ongoing operations and addressing the high nitrogen in groundwater monitoring well #4 (MW-4).

Motion #15-8-8: DeGree/Rocheleau, moved to submit the requested letter to the MPCA on the CRWD's plans for the Clearwater Harbor & Hidden River Sewer Systems regarding ongoing operations and addressing the high nitrogen levels in MW-4. All Managers voted aye.

Wenck Associates Professional Services Contract
Engineer Kluckhohn presented a revised master service contract on behalf of Wenck Associates for Board consideration. After discussion, Engineer Kluckhohn will revise the contract and present again at the Board's September meeting.

Administrator Loewen – Other Business
Loewen Bookkeeping Services' Service Contract
Administrator Loewen informed the Board his service contract should be ready by the Board's September meeting.

Rest-A-While – landscaping work at sewer lift station
Administrator Loewen updated the Board on the progress and issues related to the landscaping work around the lift station at the Rest-A-While Sewer System. It was noted that Mr. James Vossen's concerns regarding lawn tractor access have been addressed, as his tractor's mower deck was measured and the landscaping will allow passage. Administrator Loewen also reviewed a list of demands from Mr. Vossen, and read into the record two letters from residents of Rest-A-While Shores.

Rest-A-While – placing of riprap at the East Sediment Basin
Administrator Loewen informed the Board previously-authorized riprap placement at the basin is on hold pending review by the Board of changes to drainage in the private easement roadway. Administrator Loewen reviewed the notices they received regarding actions by Mr. James Vossen on the private easement roadway adjacent to the CRWD's sediment basin. Member of the audience provided additional background and concerns regarding the private easement roadway. The Board took no action, but instructed staff to continue with the placement of riprap along the east sediment basin on the CRWD's property.

Lake Louisa Hills 2nd Addition – Development for Sale
Administrator Loewen reviewed the opinion memo from the CRWD attorney regarding the existing development agreement between the CRWD and the developer of Lake Louisa Hills 2nd Addition. The Board instructed staff to contact the listing agent to ensure they are aware of the development agreement, to see if the intent is to have the development move forward as was originally proposed, and to contact Stearns County to determine the status of the plat for this addition.

Advisory Committee assignments
1) No-wake "flags" notices

Items noted for the August 12, 2015 regular meeting are:

Managers' Reports
Manager Jonsrud reminded the Board of the upcoming mini-tour at the Old Highway 55 component of the Cedar Lake Watershed Protection & Improvement Project.

Motion #15-8-9: Golden/Rocheleau, moved to adjourn at 9:42pm. All Managers voted aye.


Chairman, Bob Schiefelbein

Secretary, Paul DeGree