OFFICIAL MINUTES
Clearwater River Watershed District
Board of Managers Meeting
September 9th, 2015 - 6:30PM
City Hall, Annandale, MN

Chair Schiefelbein called the regular meeting to order at 6:37pm. Managers Paul DeGree, Robert Rocheleau, and Robert Schiefelbein were present. Manager Kathy Jonsrud was excused absence. Also in attendance were: Chris Uecker, Commissioner Chris Husom, Engineer Rebecca Kluckhohn, Advisor Merle Anderson, Assistant Administrator Dennis Loewen and Administrator Cole Loewen.

Motion #15-9-1: Rocheleau/DeGree, moved to adopt the agenda. All Managers voted aye.

Oath of Office - New Manager Appointment
Administrator Loewen administered the oath of office to Chris Uecker.

Election of Officers
Motion #15-9-2: DeGree/Rocheleau, moved to elect Schiefelbein – Chair, Uecker – Vice-Chair, Jonsrud – Treasurer, DeGree – Secretary, Rocheleau – Public Relations & Information. All Managers voted aye.

Public Hearing: Proposed 2016 Budget – Ad valorem, special assessments, and sewer utility rates
Chair Schiefelbein opened the public hearing. Administrator Loewen reviewed the proposed 2016 budget. Opportunity for public comment was given.

Motion #15-9-3: DeGree/Uecker, moved to close the public hearing on the proposed 2016 budget. All Managers voted aye.

Motion #15-9-4: DeGree/Uecker, moved to adopt the proposed 2016 CRWD budget as presented, and for corresponding levy, special assessments, sewer utility rate structures, and certification date of collection for unpaid special assessments and delinquent sewer utility accounts to be:

  1. General Ad Valorem Levy: $250,000.00
  2. Data Acquisition Levy: $50,000.00
  3. Augusta Bog Control Project Operation & Maintenance (O&M) Assessment :$3,000.00
  4. Clearwater / Grass Bog Control Project O&M Assessment: $4,000.00
  5. School Section Lake Outlet Control Structure O&M Assessment: $4,000.00
  6. Clearwater Chain of Lakes (1980) Restoration Project O&M Assessment: $146,200.00
  7. CASH P#06-1 O&M Assessment: $30,000.00
  8. Clearwater Lake Milfoil Treatment Project O&M Assessment: $36,800.00
  9. Lake Augusta Aquatic Invasive Species (AIS) Project O&M Assessment: $2,500.00
  10. Sewer Rate Structure: Hidden River - $170.00, Rest-A-While: $175.00, Clearwater Harbor - $135.00, Wandering Pond - $175.00.
  11. Certification Date: November 30, 2015
All Managers voted aye (Full resolution is available for review at the CRWD office).

Public Hearing: Amendment to CRWD Rules & Regulations
Chair Schiefelbein opened the public hearing. Administrator Loewen reviewed comments received from municipalities regarding the proposed amendment. Opportunity for public comment was given.

Motion #15-9-5: Rocheleau/DeGree, moved to close the public hearing on the amendment to the CRWD Rules & Regulations. All Managers voted aye.

Motion #15-9-6: DeGree/Rocheleau, moved to table discussion and instruct staff to revise the amendment in order to address municipalities' concerns and promote partnership, with the intent to review and approve the amendment at the Board's October meeting. All Managers voted aye.

Consent Agenda
Motion #15-9-7: Rocheleau/DeGree, moved to adopt the consent agenda. All Managers voted aye.

September 9, 2015 Financial Report
Motion #15-9-8: Rocheleau/Uecker, moved to void check #12899, approve pay application #5 from Kuechle Underground Inc., and to pay bills of $137,437.17 in 39 payments. All Managers voted aye.

OLD BUSINESS
Kimball Stormwater Phase II (KSPHII) Project – proposed O&M plan, project closeout
Engineer Kluckhohn & Administrator Loewen reviewed the O&M plan and final project closeout steps.

Motion #15-9-9: Rocheleau/DeGree, moved to: 1) accept Kimball Stormwater Phases I&II O&M Plan, 2) transfer the remainder of required local match proceeds from the Clearwater River Chain of Lakes (1980) O&M Fund to the KSPHII Project fund, 3) transfer remainder of unspent grant funds from KSPHII Project fund back to the granting authority, 4) authorize Administrator Loewen to execute and submit all necessary documentation to the granting authority in order to close out the project, and 5) recognize this project is official closed as of September 30, 2015. All Managers voted aye.

Kingston Wetland Feasibility Study & Restoration (KWR) Project – proposed final project report, project closeout
Engineer Kluckhohn & Administrator Loewen reviewed the proposed final project report, as well as final project closeout steps.

Motion #15-9-10: DeGree/Rocheleau, moved to: 1) accept KWR Project's final report, 2) transfer the unused portion of local match proceeds from the KWR Project fund back to Clearwater River Chain of Lakes (1980) O&M Fund, 3) transfer remainder of unspent grant funds from KWR Project fund back to the granting authority, 4) authorize Administrator Loewen to execute and submit all necessary documentation to the granting authority in order to close out the project, and 5) recognize this project is official closed as of September 30, 2015. All Managers voted aye.

Next Steps on Clearwater Harbor & Hidden River Sewer Systems' NMAP Implementation & Sand Filters
Engineer Kluckhohn & Administrator Loewen reviewed steps completed, and the next items for Board consideration, including the undertaking of a pilot bioreactor to address nitrogen issues. The Board directed staff to solicit interest in funding assistance for this pilot from the MN Pollution Control Agency and neighboring communal sewer systems that also have nitrogen issues.

Motion #15-9-11: Rocheleau/DeGree, moved to authorize the installation of a permanent sand filter bypass systems at Clearwater Harbor & Hidden River Sewer Systems, at a total cost not to exceed $4,800. All Managers voted aye.

Proposed contract with Loewen Administrative Services LLC
Administrator Loewen reviewed the proposed contract.

Motion #15-9-12: DeGree/Rocheleau, moved to approve the contract between the CRWD and Loewen Administrative Services LLC. All Managers voted aye.

Proposed revisions to Wenck Associates, Inc. Master Services Agreement
Engineering Kluckhohn review the revisions to Wenck Associates, Inc. master services agreement with the CRWD. The Board instructed staff to forward the contract to the CRWD attorney for review.

Alternative Tile Intake Project – partnership with area SWCDs
Administrator Loewen reviewed revisions to the programs forms and protocols. The Board instructed staff to open the program to enrollment from producers in the targeted watershed.

NEW BUSINESS
Bog removal request, Clearwater Lake
Administrator Loewen review a bog removal request on Clearwater Lake, including recommendations per CRWD policy. The Board took no action on the request.

Maintenance needs at Lake Augusta Erosion Control
Administrator Loewen review a memo on maintenance needs at Lake Augusta Erosion Control.

Motion #15-9-13: DeGree/Uecker, moved to approve cleanout of accumulated sediment in the Lake Augusta Erosion Control Project, and to replace riprap at outlet of said project with angular granite riprap. All Managers voted aye.

MN Assoc. of Watershed District's (MAWD) call for resolutions
Administrator Loewen reviewed the call for resolutions from MAWD for the 2015 annual meeting. Engineer Kluckhohn suggested two resolutions ideas for Board consideration. The Board instructed staff to draft resolutions on these two ideas for Board consideration at its October meeting.

Administrator Loewen – Other Business
Administrator Loewen informed the Board the Heid vs. CRWD litigation is officially closed.

Rest-A-While – unauthorized placement of landscaping pavers
Administrator Loewen reviewed staff concerns with placement of landscaping pavers adjacent to lift station at Rest-A-While Sewer System.

Motion #15-9-14: Uecker/Rocheleau, moved to solicit an opinion from the CRWD attorney regarding landscaping pavers within the easement for Rest-A-While Sewer System. All Managers voted aye.

Ongoing Operation & Maintenance Assessments
Administrator Loewen suggested the Board consider soliciting an opinion from the CRWD's attorney regarding the possibility of discontinuing the practice of sending out prepayment notices to property owners for annually-recurring special assessments.

Motion #15-9-15: DeGree/Uecker, moved to solicit an opinion from the CRWD attorney regarding discontinuing prepayment notices for annually-recurring special assessments. All Managers voted aye.

2016 BWSR Academy
Administrator Loewen reviewed the 2016 BWSR Academy training opportunity.

Motion #15-9-16: Rocheleau/Uecker, moved to authorize the Administrator and Assistant Administrator's registration and lodging at the 2016 BWSR Academy. All Managers voted aye.

Lake Louisa Hills 2nd Addition – Development for Sale
Administrator Loewen reviewed the status of this plat at Stearns County, as well as communications with the Realtor for the property. CRWD staff will update the Board on this item as needed.

Advisor Anderson – Other Business
None

Advisory Committee assignments are:
1) No-wake "flags" notices

Items noted for the August 12, 2015 regular meeting are:

Managers' Reports
None

Motion #15-9-17: DeGree/Rocheleau, moved to adjourn at 8:47pm. All Managers voted aye.

THESE MINUTES ARE AVAILABLE AT: www.crwd.org
CRWD AUDIT REPORTS ARE AVAILABLE AT THE ANNANDALE PUBLIC LIBRARY

___________________________
Chairman, Bob Schiefelbein

__________________________
Secretary, Paul DeGree